Administrative & Personal Assistant

About Us:

Seafair Yachts is a rapidly expanding hospitality firm based in Naples, Florida. With a passion for innovation, an entrepreneurial spirit, and dedication to superior guest experiences, we are on a mission to redefine the hospitality landscape in South Florida on both East and West coasts.

Position Overview:

We are seeking a highly organized, dynamic, and dedicated Administrative & Personal Assistant to provide direct support to our owners. The ideal candidate will be a proactive problem solver, an excellent communicator, and adept at managing both administrative tasks and high-level projects. This role is essential to ensure efficient and smooth day-to-day operations for our owners and their initiatives.

Key Responsibilities:

• Personal Support: Provide attentive and dependable assistance to company owners in managing personal affairs and related responsibilities as needed.
• Calendar Management: Coordinate and manage the owners' daily schedules, ensuring they are well-prepared for meetings, engagements, and events.
• Communication: Act as the primary point of contact for the owners, handling correspondence, emails, phone calls, and inquiries with discretion and professionalism.
• Document Preparation: Draft, review, and edit documents, reports, presentations, and correspondence on behalf of the owners.
• Meeting Coordination: Schedule, coordinate, and prepare materials for meetings, conferences, and events. This includes securing venues, sending out invitations, preparing agendas, and taking minutes.
• Special Projects: Assist with or lead special projects as assigned by the owners, ensuring timely completion and adherence to quality standards.
• Confidentiality: Handle sensitive information with the highest degree of integrity and confidentiality.
• Liaison: Serve as a liaison between the owners and internal departments as well as external partners.
• Administrative Duties: Manage expenses, perform data entry, order office supplies, and undertake any other administrative tasks required.

Qualifications:

• Bachelor's degree or equivalent experience in a related field.
• Minimum of 3-5 years of executive support experience, preferably in the hospitality industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Excellent organizational skills with an ability to prioritize and multitask.
• Strong verbal and written communication skills.
• Ability to work in a fast-paced environment and adapt to rapid change.
• Discretion and confidentiality are a must.

Benefits:

We offer a competitive salary, benefits package, and the opportunity to be part of a growing and dynamic team.

Seafair is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Location:

• Naples, FL 34113 (Required)

Work Location: In person