Administrative Professional 2

The Administrative Professional 2 plays an integral role at the board. The job duties of the Administrative Professional 2 will include the following:

• Relieving supervisor of routine administrative duties related to technical support and information processes

• Responding to public records requests

• Recommending program activities

• Assisting in developing procedures for established policies

• Researching and analyzing materials to create public-facing informational videos

• Creating social media content and advising administrators on technical matters

• Designing forms, applications, and publications (e.g., annual report, newsletter)

• Providing administrative and technical support for board meetings

• Transmitting information on decisions and directives to internal and external stakeholders and the public

• Managing office functions such as intaking fees and tracking payments by utilizing spreadsheet software

• Maintaining records, ledgers, and generating required reports

• Updating board website and licensee records and processing e-License updates

• Reviewing continuing education submissions and distributing mail

• Maintaining certified and registered legal documents

• Handling public relations duties

• Researching and responding to inquiries

• Explaining programs and answering technical questions from public and licensees

• Verifying exam grades and licensure status

• Supporting special assignments, projects, and other duties as assigned

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

• Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.

• Or 18 months experience or 18 months training in secretarial/administrative professional field.

• Or 6 months experience as Administrative Professional 1, 16871.

• Or equivalent of Minimum Class Qualifications For Employment noted above.
  
  Job Skills: Administrative Support/Services

• Unless required by legislation or union contract, salary will be set at the lowest rate of the salary range with gradual increases in accordance with the Ohio Revised Code or OCSEA/AFSCME Collective Bargaining Agreement.
• Applicants must clearly indicate how they meet the minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties of the position applying for. You must clearly identify how you meet the minimum qualifications throughout your application and in your supplemental question responses.

Background Information:

• The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.