Administrative Role In Office Night Shift

Position Summary:

The Administrative Assistant will provide comprehensive administrative and operational support to ensure smooth daily operations of the offshore office. This role includes handling scheduling, documentation, communication, and coordination between departments. The ideal candidate is detail-oriented, proactive, and capable of working independently in a fast-paced, team-oriented environment.

Key Responsibilities:

• Manage day-to-day administrative tasks to support leadership and clinical or operational teams.
• Coordinate meetings, maintain calendars, and schedule appointments across time zones.
• Prepare and maintain reports, spreadsheets, and internal tracking documents
• Communicate professionally via email, chat, and virtual platforms with U.S.-based teams and clients.
• Maintain confidentiality and accuracy of sensitive organizational and client information.
• Review, organize, and update files on shared drives (e.g., OneDrive, Teams, SharePoint).
• Assist with departmental productivity tracking and prepare summary reports as needed.
• Follow up on assigned tasks to ensure timely completion and compliance with company standards.
• To support organizational growth by assisting with marketing activities, outreach coordination, and building positive, long-term relationships with clinics, referral sources, and community partners to increase client referrals.

Qualifications:

• Bachelor’s degree preferred (Business Administration, Management, or related field).
• 2+ years of administrative or office coordination experience (remote or in-person).
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to work flexible hours aligned with U.S. time zones.
• Experience in healthcare administration or behavioral health (preferred but not required).

Key Competencies:

• High level of professionalism and accountability.
• Strong time management and problem-solving skills.
• Adaptability to changing priorities and multitasking effectively.
• Confidentiality, discretion, and ethical work practices.
• Team collaboration and proactive communication.

Work Schedule:

Full-time – aligned with U.S. business hours (may vary by department needs).

Job Type: Full-time

Work Location: In person

Expected Start Date: 01/12/2025