Administrative Specialist Senior

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4/26/2026 (8:00 PM EDT)

26-01805

Administrative Specialist Senior

Salary

$39,284.88 - $58,927.20 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Justice & Public Safety Cabinet | Department of Juvenile Justice

Location

Location Varies

Description

Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due to other applicable state or federal laws, employees in this position are prohibited from using medical cannabis. If you need additional information about this prohibition, you may contact the agency point of contact for additional information.

The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of the Commonwealth. While striving to hold youth accountable for their actions, the Department creates opportunities for sentenced, committed, probated, or detained youth to develop social and career skills that will equip them for re-entry into their communities as productive and responsible citizens.

The Kentucky Department of Juvenile Justice seeks to serve youth in the least restrictive, appropriate placement possible. We aspire to be a premier team of professionals committed to providing life-changing services resulting in the positive transformation of children, families, and communities.

For more information about the Department of Juvenile Justice please visit: https://djj.ky.gov/Pages/default.aspx

This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, demonstrate leadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position that requires maturity, reliability, and self-discipline. Career growth and advancement are encouraged through training and mentoring opportunities.

Responsibilities include, but are not limited to, the following:

• Provides professional support to the Division Director of Program Services and the Division Director of Placement Services in the review, development and implementation of Department of Juvenile Justice (DJJ) activities.
• Develops, implements and maintains various complex projects regarding the activities of two divisions including the branches contained therein.
• Interprets and applies rules, regulations, policies and procedures to research and compile various reports.
• Prepares monthly and quarterly status reports.
• Drafts correspondence, etc. for review.
• Responds to inquiries from state agencies, the public and families of youth.
• Serves as records custodian for division staff.
• Prepares personnel actions, providing technical assistance and recommendations, and maintains personnel files.
• Assists in the hiring process including scheduling applicants for interviews, preparing packets and maintaining interview records.
• Conducts new employee orientation.
• Assists in evaluation preparation and maintains related files.
• Maintains time and attendance records on assigned staff; reviews timesheets, enters data, audits leave maintenance, maintains files and reviews edits.
• Updates and maintains manuals, files, databases and logs as assigned.
• Arranges DJJ training for staff and maintains training files; archives division files in accordance with the retention schedule and maintains all related files.
• Distributes incoming mail.
• Assists with scheduling appointments and meetings and makes travel arrangements.
• Attends meetings and trainings as required.

Minimum Requirements

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Tamara Hart at TamaraL.Hart@ky.gov or 502-762-2370.

An Equal Opportunity Employer M/F/D