Administrative Support

Administrative Support Specialist

Position Summary

We are seeking an organized and detail-oriented Administrative Support Specialist to join a collaborative assistant team. This role provides high-level administrative and operational support in a fast-paced, professional environment, working closely with internal teams and business leaders. The ideal candidate is proactive, discreet, and comfortable managing multiple priorities across time zones.

Key Responsibilities

Provide day-to-day administrative support in a team-based environment, with flexibility to assist various teams as needed

Coordinate domestic and international travel arrangements

Process a high volume of expense reports and invoices accurately and in a timely manner

Schedule and organize internal and client meetings, including room reservations, catering coordination, guest registration, and material preparation

Manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone and video conferences

Perform general administrative tasks such as invoice submission, time entry, filing, scanning, archiving, mailing, and ad hoc projects

Answer incoming phone calls and relay detailed, accurate messages while interacting professionally with senior leaders and clients

Handle highly confidential and sensitive information with discretion and professionalism

Act as an integral member of the assistant team by staying aligned with current priorities and support needs

Ensure adherence to compliance requirements and obtain necessary approvals

Required Qualifications

Demonstrated ability to exercise sound judgment and discretion with confidential information

Strong interpersonal and communication skills (written and verbal)

Ability to remain calm under pressure while managing multiple priorities

Highly organized with exceptional attention to detail

Proactive self-starter with strong problem-solving and follow-up skills

Comfortable providing remote support to leaders and teams in different locations

High level of integrity, professionalism, and diplomacy

Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom

Experience with expense management platforms such as SAP Concur

Team-oriented mindset with a positive, collaborative attitude

Location & Employment Type

Location: Onsite – Cohoes, NY

Employment Type: 6-month contract - Can be extended or become permanent

Compensation

Pay Range: $22.00-$26.00 / hour

How to Apply / Next Steps

If you are an experienced administrative professional who thrives in a dynamic, team-oriented environment, we encourage you to apply. Qualified candidates will be contacted to discuss next steps in the hiring process.

APPLY HERE!!

Pride Global and its affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

Pride Global and its affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Pride Global and its affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.