Administrative Support Assistant

Company Overview
Hardin Optical Company fosters a welcoming and community-oriented environment, where employees are valued for their unique contributions and encouraged to thrive. Located near the scenic Southern Oregon Coast, our team enjoys a peaceful setting away from traffic, with access to natural beauty and outdoor activities. We take pride in our work and uphold strong core values that emphasize accountability, teamwork, and personal growth.

Job Summary
We are seeking a detail-oriented Administrative Support Specialist to support our payroll, accounting, and HR functions. This role focuses on daily transactional and administrative tasks that keep our operations accurate, organized, and compliant.

If you are organized, dependable, and comfortable handling confidential information, we’d like to hear from you.

Responsibilities

• Assist with bi-weekly payroll processing support and payroll record maintenance
• Assist in the human resource administrative function with a focus on the hiring process.
• Assist in application review, phone screening candidates, and scheduling interviews
• Provide accounts payable support including invoice matching and ERP data entry
• Assist with accounts receivable, invoicing, payment application, and customer statements
• Maintain organized electronic and physical records for payroll, AP, AR, and HR
• Support onboarding documentation and personnel file maintenance
• Assist with audit preparation and document retention
• Provide administrative support to Accounting, and HR. Assistant to help maintain smooth office operations while providing outstanding support to our team.

Experience

• 1+ year experience in administrative support, payroll support, accounting support, or HR support preferred
• An associate's degree in accounting preferred.
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel, Outlook, and Word
• Experience with ERP or payroll systems preferred
• Ability to maintain strict confidentiality

What We Offer

• Stable, team-oriented work environment
• Opportunity to gain cross-functional experience in payroll, accounting, and HR
• Competitive pay based on experience
• Competitive Benefits package

Hours: Flexible 20-30 hour per week

Pay: $20 - $26 an hour depending on experience (The higher end represents the rate for an individual with significant experience in this job)

Hardin Optical is an equal opportunity employer. We are committed to diversity, equity and inclusion. All qualified individuals are encouraged to apply and will be given full consideration for employment regardless of race, color, age, sex, religion, veteran status, national origin, sexual orientation, disability or any other classification protected by applicable federal, state or local law. Applicants may request reasonable accommodation to participate in the application process. Equal opportunity employer, including protected Veterans and individuals with disabilities.

Job Type: Part-time

Pay: $20.00 - $26.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Work Location: In person