Administrative Support Assistant, Knox County, UT Extension: UTIA

The UT Extension office in Knox County is currently seeking applications for an Administrative Associate to join the administration team, providing essential support to county staff and clientele. The role involves managing calendars, coordinating travel, handling expense reports, ordering supplies, maintaining office organization, and supporting various programmatic projects and events. This position reports directly to the County Director.

• Answer phones, scheduling, routing requests, checking mail and e-mail errands.
• Bookkeeping including, but not limited to accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventory, time entry, annual and sick leave balances using DASH, and travel reports.
• Compile yearly calendar, schedule of events, and maintain calendar for conference room.
• Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.
• Order office supplies and postage as needed and make sure proper care and maintenance is given to all equipment.
• Must provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, sex, disability, religion, or veteran status.

Required Qualifications:

• High school graduate or equivalent.
• Office type environment work of 1-3 years.
• Prior experience or background knowledge of Extension.
• Experience working with the public.
• Must have a valid driver’s license.

Knowledge, Skills, & Abilities:

• Computer knowledge (Word, Excel), typing skills and bookkeeping skills.
• Ability to self-start.
• Knowledge and ability to maintain good public relations with local community.
• General knowledge of office equipment.
• Basic knowledge of working with budgets and / or bookkeeping.
• Sense of humor.
• Ability to multitask and maintain the county office when all other staff may be in the field serving clientele.

Preferred Qualifications:

• Classes from a community college or vocational/business school in computer and office skills are a plus.
• The CAP rating also a plus (this would include training in accounting, office management, office technology, and business administration).

Work Location:

• Onsite at the UT Extension Knox County office in Knoxville, Tennessee.

About UT Extension:

UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. It is a statewide educational organization, funded by federal, state and local governments, that brings research-based information about agriculture, family and consumer sciences, and resource development to the people of Tennessee where they live and work .