Administrative Support Specialist

General Information

Vacancy Open to

All Candidates

Employment Type

Permanent - Part-time

If time-limited, note appointment end date

Hours per week

Months per year

Position Number

000785

NC Salary Grade Equivalency

NC09

Classification Title

Administrative Support Specialist - Journey

Working Title

Administrative Support Specialist

Salary Range

$19,584 - $23,452

Anticipate Hiring Range

$19,584 - $23,452

FLSA Status

Non Exempt

Division

Academic Affairs

Department

Academic Services (Adm)

Work Unit

Career Center

Work Schedule

Flexible hours; prefer 4 days/week with two days starting at 8:00am or staying until 5:00pm.

Primary Purpose of Position

The primary purpose of this position is to manage all departmental purchases and travel for the Career Center. This position will serve as the department expert to execute all department purchases via 49erMart, P-card, order from Chartwells/Compass, and handle all travel reservations and payments. Additionally, this position serves as the primary backup for the daily eCommerce Credit Card deposits; reconciles P-Card expenses via Concur; is responsible for vendor set-up and staff reimbursements via esDPR; vendor refunds via eCR; maintains and orders office supplies; assists with all career fairs and files.

This position will also enter student Niner Works hiring forms for the Career Center’s Gig Intern program and SECU summer intern program.

Minimum Education/Experience

Required Minimum Qualifications:

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

Note: Some state job postings state you can qualify by an ‘equivalent combination of education and experience.’ If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

Makes travel arrangements and payments, as well as completes travel authorization /reimbursement forms
Provides support to all career center teams handling all department purchases via 49erMart, pcard and ordering from Chartwells/Compass, as well as reconciling all P-Card purchases
Enters student hiring forms through Niner Works for the Gig Intern Program and SECU Summer Intern Program
Primary backup for the daily eCommerce Credit Card Deposit

Other Work Responsibilities

Attends/Assists at all Career Fairs
Assist in the maintenance and ordering of office supplies and files
Handles new vendor set up and refunds
Other tasks as requested

Departmental Preferred Experience, Skills, Training/Education

Experience supporting teams administratively and with strong customer service skills is preferred.
Experience managing end-to-end travel logistics, including authorizations, complex arrangements, and timely reimbursement processing
Experience in 49erMart (or similar e-procurement systems) and hands-on experience with P-Card purchase reconciliation.
Prior experience coordinating catering or event services through Chartwells/Compass Group.

Necessary Licenses or Certifications

Work Location

University Career Center - 150 Atkins

Posting date

03/19/2026

Closing date

03/26/2026

Proposed Hire Date

05/04/2026

Contact Information

Special Notes to Applicants

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write ‘see resume’ on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

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