Assistant Manager Admin

About Us:

Unze Group is a prestigious conglomerate with over 30 years of excellence in retail, hospitality, and manufacturing, renowned for its commitment to innovation, quality, and customer satisfaction.

• Unze London, our retail division, is a leading name in fashion, offering a wide range of premium footwear and apparel.
• Unze Trading, our manufacturing division, is a prominent producer of PC spun hollow poles, specializing in high-quality products for government infrastructure projects.
• Unze Hospitality, which includes Baranh, HD, and Elysian Sweet Restaurant, is dedicated to providing exceptional dining experiences, setting a high standard for hospitality in the region.

The Assistant Admin Manager (Head Office & Retail) is responsible for managing the day-to-day administrative operations of the Head Office and retail footwear & apparel stores. This role ensures adherence to policies, oversees facility maintenance, manages compliance, and streamlines administrative functions for smooth business operations.

Key Responsibilities:

Administrative Oversight:

• Supervise and ensure efficient housekeeping, facility maintenance, and general administration at the Head Office and retail stores.
• Implement and monitor adherence to company policies and standard operating procedures across all retail operations.
• Manage office and store support personnel, including security, housekeeping, and maintenance teams.
• Coordinate with vendors for facility management, lease renewals, and property maintenance to ensure smooth operations.

Compliance & Legal Management:

• Ensure full compliance with labor laws, EOBI, Social Security, and all applicable statutory requirements for retail and administrative staff.
• Monitor and oversee the timely renewal of business permits, certifications, and licenses for all retail locations.
• Act as a liaison with legal authorities, supporting resolution of legal matters and coordinating with law enforcement when necessary.
• Maintain comprehensive records of all compliance, regulatory, and legal documentation for audit and reference purposes.

Security Management

• Assist in overseeing the implementation of security protocols across company premises, including retail outlets, warehouses, and corporate offices.
• Monitor the performance and attendance of security guards, ensuring proper deployment as per company needs.
• Coordinate with external security agencies for guard deployment and address any immediate security concerns.
• Assist in maintaining records of security incidents and follow up on reported cases.

Weapon Licenses & Security Equipment Maintenance

• Maintain records of weapon licenses and ensure timely renewals.
• Oversee the maintenance and operational readiness of security equipment, such as CCTV cameras, alarms, and access control systems.
• Conduct routine checks on security systems and report any issues for immediate resolution.

Administration (House & Retail )

• Ensure regular civil maintenance, including furniture, fixtures, and electrical appliances.
• Manage requisitions for all admin-related purchases on a monthly basis.
• Monitor all utility bills and ensure their timely processing for payment.
• Handle dealings with government departments for timely resolution of objections or observations
• Monitoring of all utilities bills & their timely processing for the payments

Asset & Inventory Management

• Maintain an updated and accurate inventory of all company-owned assets at the Head Office and retail locations.
• Develop and implement preventive maintenance schedules to maximize asset longevity.
• Establish security measures to prevent loss, theft, or misuse of company assets.
• Conduct regular physical audits and inspections to verify asset integrity and compliance with operational standards.

Repair & Maintenance (Houses, Retail, Warehouse)

• Coordinate and oversee repair and maintenance work for CEO residences, warehouses, and retail outlets.
• Execute personal administrative directives as assigned by the CEO and Directors.
• Monitor and control repair expenses while ensuring cost-efficiency in maintenance activities.
• Negotiate with vendors and service providers to secure the best quality services at competitive rates.

Sites Visits

• Conduct regular physical inspections at Royal Residencia, Bhobtian, Wapda Town, warehouses, and company-owned houses.
• Identify and address security vulnerabilities, infrastructure concerns, and compliance gaps.
• Ensure the availability and proper functioning of essential utilities and amenities at all designated locations.
• Generate reports based on site evaluations, providing recommendations for improvements.

Qualifications & Skills:

• Education: Master’s or Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: Minimum 5-7 years of experience in administration, facility management, and compliance
• Excellent knowledge of regulatory compliance, labor laws, and EOBI/Social Security regulations.

· Proficiency in SAP B-1, MS Office and administrative software

Job Type: Full-time

Pay: Rs60,000.00 - Rs80,000.00 per month

Work Location: In person