Assistant Operations Manager

We are seeking a proactive and organized Assistant Operations Manager to oversee field coordination, data integrity, and KPI monitoring for a government land digitization initiative. The AOM serves as the operational bridge between on-ground data collection teams and the central data management system, ensuring daily targets are met, records are accurate, and district-wise progress is tracked and reported.

Key Responsibilities

1. Record Keeping, Date Tracking & Log Management

• Maintain accurate daily, weekly, and monthly records of all operational activities.
• Ensure proper date-wise documentation of tasks, submissions, and revisions across all districts.
• Prepare and archive operational logs for audit and reporting purposes.

2. On-Ground Team Communication & Daily Data Gathering

• Act as the primary point of contact for field teams across all assigned districts.
• Coordinate daily data collection, resolve field-level queries, and ensure timely submission of completed entries to the central database.
• Conduct regular check-ins with field staff to monitor progress and address operational challenges.

3. KPI Monitoring & Data Management

• Monitor team-level and district-level KPIs including daily entry targets, accuracy rates, and completion milestones.
• Compile and maintain structured performance data for reporting to senior management.
• Identify underperforming areas and recommend corrective measures in a timely manner.

4. District-Wise Data Collection Monitoring

• Track and oversee data collection progress across multiple districts simultaneously.
• Identify bottlenecks, gaps, or delays at the district level and escalate issues with corrective recommendations.
• Maintain district-wise status reports and share periodic updates with the Project Manager.

5. Tracker Updation & Sheet Maintenance

• Maintain and update real-time operational trackers on a daily basis.
• Ensure data integrity across shared sheets and databases, reflecting current field progress accurately at all times.
• Coordinate with data entry teams to reconcile discrepancies in trackers promptly.

6. Automated Reporting via MS Office & Google Sheets

• Design, maintain, and automate operational reports using MS Excel and Google Sheets.
• Build formulas, dashboards, and automated workflows to minimize manual reporting effort and improve accuracy.
• Generate periodic performance summaries and present findings to senior leadership.

7. Strong Communication with On-Ground Teams

• Foster clear and consistent communication channels between field staff, data entry operators, and management.
• Relay instructions, feedback, and updates from leadership to ground teams effectively.
• Ensure all team members are aligned on daily targets, priorities, and deadlines.

Qualifications & Skills

• Bachelor's degree
• 2–3 years experience in operations, coordination, or data management
• Prior experience in field team supervision preferred
• Advanced MS Excel & Google Sheets (formulas, pivot tables, automation)
• Ability to manage multiple districts simultaneously
• Problem-solving mindset with attention to operational detail

Location: Clifton, Karachi

Pay: Rs60,000.00 - Rs80,000.00 per day

Application Question(s):

• Please share current salary.
• Please share expected salary.

Education:

• Bachelor's (Required)

Experience:

• Advanced MS Excel & Google Sheets: 2 years (Required)
• relevant: 2 years (Required)

Language:

• English (Required)

Work Location: In person