Assistant to Director

ROLE OVERVIEW

The Personal Assistant (PA) will provide high-level administrative and organizational support to the Director of Kifayat Publishers. This role requires exceptional discretion, strong communication skills, and the ability to manage a busy executive schedule while handling sensitive business information with professionalism.

KEY RESPONSIBILITIES

• Manage the Director's calendar, schedule meetings, appointments, and travel arrangements.
• Screen and manage incoming calls, emails, and correspondence on behalf of the Director.
• Prepare and proofread letters, memos, presentations, reports, and executive communications.
• Maintain organized filing systems (physical and digital) for executive documents and contracts.
• Coordinate with department heads and external stakeholders on behalf of the Director.
• Take minutes of meetings and follow up on action items assigned by the Director.
• Handle confidential business matters with complete discretion and professionalism.
• Assist in preparing for board meetings, senior management reviews, and stakeholder presentations.
• Manage petty cash, expense claims, and reimbursements for the executive office.
• Handle ad-hoc tasks and personal administrative requests from the Director as required.

REQUIREMENTS

• Bachelor's degree in Mass Communication, English, or equivalent.
• Minimum 3 years of experience as a Personal Assistant, Executive Secretary, or Administrative Assistant.
• Prior experience supporting C-suite executives in a corporate or publishing environment is preferred.
• Excellent proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Graphic design software
• Strong verbal and written communication skills in both English and Urdu.

KEY SKILLS

• Exceptional organizational and time-management skills.
• High level of discretion and ability to handle confidential information.
• Professional demeanour, polished communication, and presentation.
• Proactive problem-solving and ability to anticipate needs.
• Ability to multitask and prioritize in a fast-paced executive environment.
• Drafting and proofreading proficiency in English.

Work Location: In person