Associate - Procurement

***Clarification on SMP Contract: It is Supplementary Manpower service contract job in which prospective applicants are interviewed and salary determined by NEOM interview panel; and being employed under the payroll of SMP Contract (SMP Vendor). Successfully mobilized candidates would be under the visa sponsorship of SMP Vendor Company/Contract.

ROLE OVERVIEW

The Associate - Procurement (SMP) supports the procurement of low to high complexity project packages and supports the Procurement Manager and Procurement Director on the execution of the procurement for projects,

working effectively with internal departments, external stakeholders and other members of the Procurement

team.

While carrying out procurement activities, the Procurement Lead provides commercial assistance in project

teams, developing and executing creative strategies to ensure work is conducted with rigorous professional

standards in full compliance with NEOM governance.

The expectation is for the role to complete and deliver value on procurement packages, whilst also

supporting the innovation and improvement of the team through data analysis, problem solving and

implementation of solutions.

KEY ACCOUNTABILITIES & RESPONSIBILITIES

Policies & Procedures

• Manages the Procurement of packages following NEOM policies, procedure, and

processes

• Follows procurement and contracting Policy and Procedures.

Contracting Strategies & Tender Plans

• Review End User Scopes and advises most appropriate tendering and contracting strategy.
• Examine scope of work and other information provided by End Users and/or consultants for completeness and consistency.

Tender Documents

• Compile and Prepares Tender Documents to be issued.
• Prepare comprehensive ITT packages: develop Expression of Interest (EOI) PreQualification requests, conduct EOI / PQQ’s, evaluate EOI / PQQ responses

Tender Period

• Manage the communication, bidder’s queries, and Tender Addendums during the tender period with necessary input from the End User where required.

Tender Evaluation

• Coordinate and attend technical and commercial bid openings.
• Perform evaluation of commercial aspects of the technical submissions and evaluation ofthe commercial bid.
• Prepare recommendation for award for Notice of Award.

Contract Formation

• Prepare contract documents for signature and execution.
• Issue Letter of Reward and Regret as appropriate.

Contract Administration

• Provide advice on all contractual issues during the complete life cycle of the Contract until the contract closes out.
• Monitor supplier performance to ensure targets are met and identify ways to improve the supply chain process with suppliers

KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES

Document Auditing

• Ensure effective document records are retained and audit and performance management mechanisms are in place.

Management / Leadership

• Coach junior team members to develop new insights from analysis and leading to a deliver solid set of actionable recommendations.
• Identify opportunities and lead efforts for cost reduction and increased efficiencies
• Provide technical advice on specifications supply and logistics arrangements to facilitate efficient procurement, clearance, storage and distribution of supplies and equipment, services and works to be delivered.
• Assess supply operations and control mechanisms and advise on appropriate actions
• Work with the other NEOM Sectors and Departments, as required.
• Ensure preparation of status reports required for budget reviews, schedule analysis, annual reports, or other reports as may be required.
• Accountable for quality and timeliness of critical deliverables and communications.

COMPETENCIES, SKILLS & KNOWLEDGE

• Communication Skills • Strong written and verbal communication.
• Able to communicate effectively with mid-level and senior stakeholders.

Ownership /Accountability /Dependability

• Able to determine the actions, risks and end results required in order to get the job done.
• Ability to respond appropriately in unplanned and unforeseen circumstances.

Analytical Skills / Problem Solving / Decision Making

• Advanced analytical interpretation and problem-solving skills.
• Strong problem-solving skills and techniques - able to understand and carry out spend
• analysis; draw out conclusions and fact-based decision making from this.

Expertise and Technical Knowledge

• Advanced knowledge of Procurement processes and procedures.
• Well-developed document drafting and contract formation skills.
• Familiarity with the FIDIC suite of contracts.
• Specialist knowledge of procurement concepts, processes, activities and trends.
• Highly numerate, with highly developed analytical skills using qualitative and quantitative data.
• Knowledgeable of procurement/materials practices, economic principles, international codes, standards, procedures and specifications.

IT Skills

• Advanced user of Microsoft Office programs including Word, Excel and PowerPoint.
• Hands-on experience with ERP systems, especially SAP, ORACLE and similar.

Leadership

• Lead by example, promoting the highest standards of conduct, integrity and probity.
• Ability to coach / lean members of the Procurement team.

Innovation

• Ability to think about and suggest ideas, which add value to the project procurement.

Planning Skills

• Ability to plan deliverables, milestone and sign-off points.
• Ability to schedule and monitor activities to achieve organizational goals.

Influencing /Negotiation

• Recognizes when to use different negotiation approaches and builds trusting relationships when resolving conflicts.
• Successfully achieves results through persuasion and confident communication. Develops trust and uses logic, reasoning and bargaining strategies to gain commitment with internal and external stakeholders.

EXPERIENCE & QUALIFICATIONS

Knowledge, Skills and Experience

• Minimum of 8 years of experience in Procurement organizations
• 4+ years applicable experience working with complex multi-national organizations
• 4+ years of consulting experience within Procurement Industry focused on delivery of savings
• International and Middle East experience is advantageous.
• Fluency in English.
• (Arabic is advantageous but not essential)

Qualifications

• Commerce, Construction, Engineering
• Procurement Qualification (e.g. CIPS, equivalent or relevant Masters)