Backoffice Administrator

About Bluestone Metals & Chemicals

Bluestone Metals & Chemicals is the global distribution arm of the Specialty Metals Resources Group. We supply high-quality specialty metals and chemicals that are widely used across a variety of industries and specialty chemical applications.

Our aim is to delight our customers with a competitive and reliable global supply chain while delivering products locally through our regional warehouses and offices — fulfilling our mission: Act Local, Be Global.

Our offices and warehouses are located across North America, Europe, and Asia, enabling us to provide responsive service and dependable supply solutions worldwide.

Position Summary

Bluestone Metals & Chemicals is seeking a proactive and detail-oriented Backoffice Administrator to support daily commercial and operational activities. This role is responsible for sales order entry, coordination with third-party service providers, and assisting with accounting and administrative functions to ensure smooth business operations.

The ideal candidate is highly organized, dependable, and comfortable working in a fast-paced international business environment.

Key Responsibilities

• Enter and manage customer sales orders accurately and efficiently within internal systems
• Coordinate with third-party logistics providers, warehouses, and service partners regarding shipments and deliveries
• Maintain and update customer, supplier, and product records
• Assist with invoicing, purchase orders, and other accounting-related administrative tasks
• Support accounts receivable and accounts payable processes as needed
• Monitor order status and communicate updates internally and externally
• Prepare and maintain operational reports and documentation
• Assist with resolving order discrepancies, shipment issues, and customer inquiries
• Support the sales and operations teams with administrative activities
• Ensure compliance with company procedures and documentation requirements

Qualifications

• Previous experience in an administrative, backoffice, customer service, logistics, or accounting support role preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office applications, especially Excel and Outlook
• Experience with ERP or order management systems is an advantage
• Ability to manage multiple priorities and meet deadlines
• Self-motivated with a proactive and team-oriented attitude

What We Offer

• Opportunity to work within a growing international company
• Collaborative and supportive work environment
• Exposure to global supply chain and commercial operations
• Competitive compensation and benefits package
• Career growth opportunities within an expanding organization

If you are a proactive and motivated professional looking to join a dynamic global company, we encourage you to apply.

Pay: $48,000.00 - $54,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person