Bid Specialist

Overview
We are seeking a dynamic and detail-oriented Bid Specialist to join our team and drive our proposal and contract efforts. In this role, you will be instrumental in managing the end-to-end bidding process, ensuring compliance with procurement standards, and fostering strong vendor relationships. Your expertise will help secure new business opportunities, streamline document management, and support strategic growth initiatives. This position offers an exciting opportunity to contribute to complex projects while working in a fast-paced, collaborative environment that values innovation and precision.

Responsibilities

• Lead the preparation and submission of competitive bids, proposals, and tenders across various sectors, ensuring accuracy and adherence to client requirements.
• Manage vendor relationships by evaluating proposals, negotiating terms, and maintaining effective communication throughout the procurement lifecycle.
• Oversee document management processes, including contract review, approval workflows, and record keeping using systems like Salesforce, DocuSign, ERP platforms such as PeopleSoft or similar tools.
• Ensure compliance with legal standards such as UCC law (Uniform Commercial Code), Federal Acquisition Regulations (FAR), and other relevant legal frameworks during contract negotiations and documentation review.
• Collaborate with cross-functional teams—including legal, finance, and business development—to develop strategic proposals that align with organizational goals.
• Conduct research on market trends, pricing strategies, and competitive intelligence to inform bid strategies and improve win rates.
• Support change management initiatives related to procurement processes and contract management systems to optimize efficiency and compliance.

Experience

• Proven experience in procurement, vendor management, or contract negotiation within a corporate or government setting.
• Strong background in legal drafting, document review, and contract management—familiarity with UCC law, FAR regulations, and intellectual property law is highly desirable.
• Demonstrated ability to manage multiple projects simultaneously while maintaining attention to detail in document management systems like Salesforce or PeopleSoft.
• Excellent negotiation skills coupled with strategic planning capabilities to secure favorable terms and foster long-term vendor relationships.
• Experience with proposal writing, technical writing, pricing strategies, and business development activities.
• Familiarity with ERP systems such as PeopleSoft or similar platforms for purchasing and records management is preferred.
• Ability to adapt quickly to changing priorities within a fast-paced environment while maintaining compliance standards. Join us as a Bid Specialist if you’re passionate about driving strategic growth through meticulous proposal development, effective vendor negotiations, and comprehensive contract management!

Pay: $80,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• Paid time off

Work Location: Hybrid remote in Cincinnati, OH 45999