Bookkeeper

About Us:

Lothorian is a family owned and operated company specializing in all aspects of the swimming pool environment. Our service division is one of Maryland’s largest and most successful swimming pool service and maintenance providers, actively servicing over 700 residential swimming pools and 65 commercial facilities. With over forty-two years in business, we have earned a reputation based on integrity and trust. Our reliable customer service team and knowledge service technicians ensure we deliver on our mission to continually improve the quality of life for our clients, employees, and vendors through our Passion for Pools.

Mission Statement:

Continually improve the quality of life for our Employees, Clients, and Vendors by exceeding the expected in our constant pursuit of our Passion for Pools.

Core Values:

Teamwork – The combined action of a group of people, especially when effective and efficient.

Curiosity – A strong desire to know or learn something.

Respect – A feeling of deep admiration for someone elicited by his or her abilities, qualities, or achievements.

Mastery – A comprehensive knowledge or skill in a subject or accomplishment.

Accountability – Required or expected to justify actions or decisions.

The Purpose of this Mission, Vision and Core Values is to:

Create a work environment that inspires, encourages, and demands high achievement.

Enable and afford our clients, employees and vendors rewarding relationships both inside and outside of the workplace.

Foster an atmosphere that continually challenges our team to grow mentally, emotionally and spiritually in a constant pursuit of improvement.

Provide a healthy standard of living for our employees and vendors in addition to achieving respectable financial results that fund an enduring company.

Establish Lothorian as a highly respected organization within our community.

Allow us to humbly accept the recognition of our successes while instilling a definitive sense of pride in being associated with the team.

The role of Bookkeeper has specific tasks and goals as outlined below, these goals and tasks will change and/or be refined over time, developing, and evolving in a continuous pursuit of improvement.

The priority of this position is to successfully support the efficient operations of the Financial Department in such a way as to achieve:

1. Positive working atmosphere within your team.

2. Stated Key Performance Indicators.

Included specifically as the core tasks of this position are:

1. Monthly account reconciliation

a. Credit Cards

b. Bank Accounts

c. Fleet Cards

d. Vendor Statements

2. Accounts Receivables

a. Receive and apply customer payments

3. Vendor account establishment and maintenance

a. W9

b. 1099 Reporting

c. Certificate of Insurance

d. Subcontractor Agreements

4. Accounts Payable

a. Ensure all Subcontractor paperwork has been received prior to setting up vendor in QuickBooks

b. Invoice Receiving, Distribution, and Coding

a. Verify invoice prices are accurate and match purchase order and receiving report

b. Verify product has been received through matching invoice to receiving report

c. Verify sales tax, if applicable, is accurate

d. Verify freight charges, if applicable, are accurate

c. Check Runs & Distribution

5. Office Administrative Duties to include:

a. Maintain and replenish office supplies

b. Maintain and replenish kitchen supplies

c. Manage IT maintenance

d. Incoming and outgoing mail and common courier

e. Incoming phone overflow

f. Office 365 account maintenance & Lothorian group distribution.

g. General office clerical support

The Key Performance Indicators for this Role are:

1. Reconciliations need to be completed by 7th of each month.

2. Accounts payable entered within 72 hours of receipt.

3. Yearend vendor 1099 reporting complete by January 30th.

Requirements for Role:

1. Experience using QuickBooks

2. Detail Oriented

3. Good verbal and written communication skills

4. Experience in high volume, fast paced environment

5. Excellent with follow up

6. Experience with ServiceTitan a plus but not required

The Bookkeeper reports directly to the Director of Finance.

The schedule for this position will be:

1. Full time as defined as 8:00 a.m. to 4:00 p.m.

In season will demand extra time, season defined as March 15th through October 15th.

Lothorian Pools is an Equal Opportunity Employer. It is our policy to provide equal employment opportunity for all employees and applicants without regard to race, color, religion, sex, (including pregnancy and related conditions, gender identity and sexual orientation), national origin, age (40 or older), marital status, physical or mental disability, veteran’s status, genetic information, or other protected group status.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: In person