Bookkeeper / Office & Purchasing Coordinator – Retail Furniture Store

About Us

Embellish My Home is a full-service interior design furniture store located in Lakeway, TX. We offer a curated selection of furniture, accessories, and décor, along with personalized design services. We’re a small, collaborative team focused on delivering a great customer experience.

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The Role

We are seeking a highly organized, detail-oriented Bookkeeper / Office & Purchasing Coordinator to join our team.

This role oversees both, the financial processes and purchasing workflow, ensuring accuracy from order placement through final payment, while supporting the design and sales team.

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What You’ll Do

Bookkeeping & Office

• Manage accounts payable/receivable and bank reconciliations
• Enter and track vendor bills and payments in QuickBooks
• Prepare basic financial reports, sales tax filings, and 1099s
• Keep records accurate and organized
• Spot and resolve discrepancies before they impact the business

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Purchasing & Order Management

• Create and send purchase orders (POs) based on sales orders, design projects, and inventory needs
• Confirm pricing, discounts, lead times and order details with vendors
• Track orders, deliveries, and backorders
• Maintain organized documentation for each order (POs, vendor confirmations, pricing agreements)
• Communicate proactively with vendors regarding order status, delays, and changes

Claims & Vendor Coordination

• Verify incoming items for accuracy, conditions and specifications
• Submit and follow up on claims (damages, shortages, pricing issues)
• Ensure credits or replacements are received and recorded
• Maintain a structured claims log and follow up consistently with vendors
• Coordinate with the owner on escalations or high-value issues

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Customer & Team Support

• Assist with inventory tracking
• Provide excellent customer service when needed, assisting with order-related inquiries
• Maintain clear and consistent communication with the owner on financials, orders, and issues
• Support the design and sales team by ensuring orders are accurate and on schedule

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What You Bring

• 2+ years of bookkeeping, purchasing, or office coordination experience (retail or interior design environment preferred)
• Strong understanding of accounting principles and experience with QuickBooks and Excel
• Experience with purchase orders, vendor management, or order tracking strongly preferred
• Excellent organizational and multitasking skills in a fast-paced environment
• Strong attention to detail—especially with numbers, pricing, and order accuracy
• Clear, professional communication skills (written and verbal)
• Proactive problem-solver who takes ownership of tasks from start to finish
• Ability to follow up persistently and manage multiple moving parts
• Self-motivated and reliable, with a high level of accountability
• Willingness to learn new systems and support ongoing process improvements

Bonus: Experience with POS systems, inventory management, or working with furniture/design vendors

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Why Work with Us

• Be part of a close-knit, supportive team where your role truly matters
• Work in a creative, design-focused environment
• Have direct impact on the efficiency and success of the business
• Enjoy a collaborative atmosphere in a growing local company

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Ready to Apply?

Send your resume along with a short note telling us why you’d be a great fit for this role.

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid training

Experience:

• bookkeeping: 2 years (Required)

Ability to Commute:

• Lakeway, TX 78738 (Required)

Work Location: In person