Bookkeeper & Property Management Assistant

Overview

ABOUT US
We are a vertically integrated property management and construction company based in Morgantown, WV. Our portfolio includes 150+ residential apartments, 100+ storage units, a granite fabrication shop, and a full-service Kitchens & Bath showroom offering countertops, cabinetry, flooring, tile, and hardware. We handle some of our construction in-house while partnering with trusted subcontractors — allowing us to grow fast, work efficiently, and deliver quality across every part of our business.

ABOUT THE ROLE

Join our team as a Bookkeeper & Property Management Assistant, where your expertise will drive accurate financial management and seamless property operations. This full-time, in-office position offers an exciting opportunity to leverage your accounting skills across multiple companies in a fast-paced, growing organization. You will be instrumental in maintaining precise financial records, supporting property-related administrative tasks, and ensuring compliance with industry standards. With daily interaction with tenants, customers, and vendors as needed, this role calls for someone who is as personable as they are organized — a proactive team player whose attention to detail and strong communication skills contribute to the overall success of our operations.

KEY DUTIES AND RESPONSIBILITIES

• Manage all bookkeeping functions using QuickBooks and other accounting platforms to ensure accurate financial data entry and reporting
• Perform bank reconciliations, balance sheet reconciliations, and general ledger accounting to uphold financial integrity
• Prepare and process journal entries, accounts payable, accounts receivable, and payroll transactions in accordance with GAAP
• Conduct account analysis and double-entry bookkeeping to maintain precise financial records
• Create and manage invoices; track vendor payments and rent collections
• Generate detailed financial reports including monthly, quarterly, and annual summaries, budgeting reports, and tax-related documentation
• Support compliance with regulatory, insurance, and governmental requirements including Section 8
• Assist with construction permit acquisition and coordination with subcontractors
• Serve as personal assistant to the Property Manager — scheduling, communications, and daily administrative support
• Handle utilities management and expense tracking
• Maintain organized digital filing systems using Google Drive and Dropbox
• Communicate with tenants, customers, and vendors professionally on a daily basis

Experience

• Proven bookkeeping or accounting experience — corporate or public accounting background preferred
• QuickBooks proficiency required; experience with Xero, Sage, or similar platforms a plus
• Strong working knowledge of GAAP, double-entry bookkeeping, general ledger reconciliation, and journal entries
• Demonstrated accounts payable/receivable and payroll processing experience
• Proficient in Microsoft Excel and Word — used daily
• Experience with DocuSign for digital document execution
• Comfortable with Zoom for remote communication and virtual meetings
• Highly organized with strong file management skills — Google Drive and Dropbox
• Willing to learn Buildium (property management) and BuilderTrend (construction) CRMs
• Excellent verbal and written communication skills with a personable, professional demeanor
• Dependable, proactive, and able to manage multiple priorities simultaneously
• Knowledge of governmental or non-profit accounting practices is a plus
• Valid driver's license preferred

Pay: $17.00 - $22.00 per hour

Work Location: In person