Bookkeeper/Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with administrative support, ensuring smooth office operations and accurate financial record-keeping. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, ready to contribute to a positive and efficient workplace environment. If you thrive in multitasking, excel at managing data, and enjoy providing exceptional customer service, this opportunity is perfect for you!

Responsibilities

• Manage day-to-day bookkeeping tasks using Puzzle and Jobber, including invoicing, expense tracking, and bank reconciliations
• Handle front desk duties such as greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Maintain organized filing systems for financial documents, client records, and office supplies
• Support office management by coordinating calendar appointments, scheduling meetings, and managing calendar updates
• Perform data entry with high accuracy for billing, payroll, and other administrative records
• Provide excellent customer support through timely responses to inquiries via phone or email
• Assist with proofreading documents and correspondence to ensure clarity and professionalism

Requirements

• Proven experience in office management or administrative roles with clerical experience
• Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Hands-on experience with QuickBooks or similar accounting software; bookkeeping experience is essential
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Bilingual abilities are a plus to support diverse client interactions
• Knowledge of front desk procedures, multi-line phone systems, and office etiquette
• Demonstrated attention to detail in proofreading and data entry tasks
• Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required

Join us in a role that offers the chance to develop your skills while making a meaningful impact! We are committed to fostering a supportive environment where your organizational talents and customer service skills can shine. This paid position provides an engaging opportunity for those eager to grow their career in bookkeeping and administrative support within a vibrant team.

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Saint Petersburg, FL 33712