Bookkeeper/Administrative Assistant

Job Summary

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our fast growing team! This vital role combines financial record-keeping with comprehensive administrative support, ensuring smooth daily operations and accurate financial management. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, ready to handle a variety of tasks that keep our office running efficiently. If you thrive in a fast-paced environment and enjoy supporting a team with your technical proficiency and positive attitude, this opportunity is perfect for you!

Duties

• Manage accounts receivable and payable using QuickBooks, ensuring timely invoicing and expense tracking
• Perform data entry with high accuracy into spreadsheets and accounting software, maintaining up-to-date financial records
• Handle front desk responsibilities including greeting visitors, answering multi-line phone systems, and directing calls professionally
• Support office management tasks such as organizing files, maintaining supplies, and coordinating appointments
• Assist with client communication and customer support via phone, email, or in person to foster positive relationships
• Prepare Word processing documents, reports, and correspondence with excellent attention to detail
• Utilize strong organizational skills to prioritize tasks, manage calendars, and ensure efficient workflow throughout the day

Qualifications

• Proven experience with office management and administrative duties in a professional setting
• Proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook)
• Strong computer literacy including data entry, spreadsheets, and productivity software
• Excellent organizational skills with the ability to multitask effectively in a busy environment
• Bilingual abilities are a plus for communicating with diverse clients and team members
• Previous clerical experience or personal assistant experience is preferred
• Exceptional phone etiquette combined with strong customer service skills to support client communication and front desk operations

Join us in a role where your organizational talent and technical skills will make a real impact! We value energetic professionals who are eager to contribute to our success while growing their own expertise. This paid position offers an engaging environment where your efforts directly support our daily operations and long-term goals.

Pay: $16.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Ability to Commute:

• Marlton, NJ 08053 (Required)

Work Location: In person