Bookkeeper/Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with comprehensive administrative support, ensuring smooth office operations and accurate financial management. The ideal candidate will be proactive, highly organized, and possess excellent communication skills. You will be the backbone of our office, handling a variety of clerical tasks, managing financial records, and providing exceptional customer service to clients and team members alike. If you thrive in a fast-paced environment and enjoy multitasking with precision, this is the perfect opportunity to contribute your skills and grow with us! Job will start part time but will eventually go to full time.

Responsibilities

• Manage day-to-day bookkeeping using QuickBooks, including invoicing, expense tracking, bank reconciliations, and financial reporting
• Oversee front desk operations, greeting visitors and clients with professionalism and warmth
• Handle multi-line phone systems efficiently, directing calls and taking detailed messages
• Provide administrative support such as data entry, filing, proofreading documents, and managing calendars
• Assist with office management tasks including supply ordering, maintaining organized files, and ensuring office equipment functions properly
• Support customer service efforts by responding promptly to inquiries via phone or email and providing support for client needs
• Maintain accurate records of all financial transactions and office correspondence to ensure compliance and easy retrieval

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in QuickBooks for bookkeeping tasks; familiarity with Microsoft Office (Word, Excel, Outlook) and Google Workspace is essential
• Excellent computer literacy including data entry, document proofreading, and file management
• Strong phone etiquette with experience managing multi-line phone systems; bilingual abilities are a plus for effective communication with diverse clients
• Experience in customer service or customer support roles; previous dental or medical receptionist experience is advantageous
• Ability to handle multiple tasks efficiently while maintaining attention to detail; excellent time management skills are critical
• Personal assistant or calendar management experience preferred for supporting executive schedules

Join us to be part of a vibrant team that values professionalism, accuracy, and exceptional service. We’re committed to fostering a positive work environment where your skills can shine!

Pay: $25.00 - $35.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Kennett Square, PA 19348