Business Administrator

Job Overview

Slam Academy is a Minneapolis-based music production school and community dedicated to empowering artists, producers, and creators at every level. We are looking for a detail-oriented and dependable Business Administrator to join our team and help keep Slam Academy's financial operations running smoothly behind the scenes.

In this part-time, hybrid role you will support day-to-day bookkeeping, payroll processing, and membership billing functions under the direction of our CEO. You will play a key role in maintaining the financial integrity of our operations, ensuring our team gets paid accurately and on time, and keeping our member accounts organized and up to date.

This is a great opportunity for someone who enjoys working independently, takes pride in accuracy and organization, and wants to be part of a growing music education brand. If you are detail-driven, comfortable with financial systems, and excited about supporting a mission-driven creative community, we would love to hear from you.

Responsibilities:

Slam Academy is hiring for a Part-Time Business Administrator, based in Minnesota with the ability to work remotely. Occasional on-site availability at our Minneapolis studios may be required as directed by leadership.

Address: 1121 Jackson St NE #142, Minneapolis, MN 55413

Hours: 25 hours per week, flexible scheduling around payroll cycles and billing deadlines.

Employment Type: Part-Time, Non-Benefited Position

Duties include:

• Processes payroll accurately and on schedule in accordance with Slam Academy's payroll practices and applicable state wage and hour law, ensuring all employee compensation, deductions, and withholdings are processed correctly.
• Coordinates with leadership to ensure payroll changes including new hires, terminations, and compensation adjustments are processed accurately and on time.
• Responds to employee payroll inquiries promptly and professionally.
• Processes payments to independent contractors in accordance with approved contractor agreements and Slam Academy's payment schedules upon receipt of submitted invoices.
• Prepares and organizes relevant tax documentation and filings including payroll tax reports, W-2s, and 1099s, and submits to leadership or designated tax professionals for review and approval in a timely manner.
• Manages accounts payable, ensuring all invoices and expenses are accurately recorded and submitted to leadership for approval in a timely manner.
• Maintains accurate and up-to-date financial records and reconciles all financial transactions on a regular basis using QuickBooks or equivalent accounting software.
• Prepares light financial reports and summaries for leadership review as directed by the CEO.
• Manages Slam Academy's CRM and membership billing system, ensuring all member accounts are accurately maintained, reconciled, and up to date, and resolves missed, failed, or past-due payments in a timely manner.
• Responds to member billing inquiries in a timely and professional manner, including inquiries regarding membership fees, account status, cancellations, and payment discrepancies, and escalates unresolved issues to leadership as appropriate.
• Maintains employee scheduling records and reviews, verifies, and rectifies timesheets prior to each payroll cycle, coordinating with employees and leadership to resolve discrepancies in a timely manner.
• Performs other administrative and compliance support tasks as directed by the CEO, including tracking license renewals and assisting with special financial projects as assigned.

Qualifications

• Associate's degree in Accounting, Business, or a related field required. Bachelor's degree preferred, or equivalent combination of education and experience.
• Minimum 2 years of experience in bookkeeping, accounting, payroll processing, or a related financial role preferred; equivalent combination of education and experience will be considered.
• Proficiency in QuickBooks or another market standard accounting software required.
• Proficiency in Microsoft Office Suite, specifically Excel, required.
• Strong analytical skills and attention to detail with a high degree of accuracy in financial record-keeping.
• Ability to work independently and manage multiple financial functions simultaneously with minimal direction.
• Sound judgment, discretion, and the ability to maintain strict confidentiality in the performance of all duties.
• Excellent verbal and written communication skills with the ability to communicate financial information clearly to non-financial staff and leadership.
• Must pass pre-employment background screening(s).

Pay: $25.00 - $30.00 per hour

Application Question(s):

• Slam Academy exists to empower musicians, producers, and creators. What draws you to working in a music-focused environment?

Education:

• Associate (Required)

Experience:

• Payroll management: 2 years (Preferred)
• Bookkeeping: 2 years (Preferred)
• QuickBooks: 1 year (Preferred)

Location:

• Minneapolis, MN 55413 (Required)

Work Location: Hybrid remote in Minneapolis, MN 55413