Business Analysis & Executive Coordination Officer

Executive Secretariat & Office Management

• Provide confidential secretarial and administrative support to the Managing Director.
• Manage the Managing Director’s calendar, appointments, meetings, and official engagements.
• Prepare agendas, briefing notes, talking points, and presentation materials for executive meetings.
• Draft, review, and format official correspondence, memos, directives, and reports.
• Maintain an organized system for executive files, documents, and official records in compliance with government policies.

Coordination & Communication

• Act as the primary coordination focal point between the Managing Director’s Office and hospital departments.
• Ensure clear, timely communication of executive instructions, circulars, and decisions.
• Follow up with departments on assigned actions, deadlines, and submissions.
• Coordinate meetings, committees, task forces, and official workshops under the Managing Director’s Office.
• Liaise with external stakeholders including Ministry of Health officials, government agencies, and partner institutions.

Meeting Management & Follow‑Up

• Arrange and coordinate board meetings, executive committees, and senior management meetings.
• Record and prepare accurate meeting minutes, decisions, and action points.
• Monitor implementation of decisions and prepare follow‑up status reports for the Managing Director.

Reporting & Basic Analysis Support

• Compile departmental inputs into summary reports, dashboards, and progress updates.
• Track executive initiatives, strategic actions, and institutional priorities.
• Assist in preparing monthly, quarterly, and annual reports for government submission.
• Ensure accuracy and consistency of data and documentation submitted to leadership.

Confidentiality & Protocol

• Handle sensitive information, official documents, and communications with professionalism and discretion.
• Ensure adherence to government protocol, administrative procedures, and ethical standards.
• Support official visits, inspections, and VIP engagements coordinated by the Managing Director’s Office.

Qualifications and Experience

Education

• Bachelor’s Degree in Business Administration, Office Management, Health Administration, Public Administration, or related field (required).
• Secretarial or executive administration certification is an advantage.

Experience

• Minimum 5 years of experience as an Executive Secretary, Executive Assistant, or Coordination Officer.
• Experience in a government entity, public hospital, or healthcare institution is highly preferred.