Business Growth Coordinator

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula:

Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula:

Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.

If you are interested in a long and rewarding career, then Decima is where you belong. At Decima, you will be able to explore incredible growth and professional development opportunities.

We are looking for a motivated and skilled Business Development & Administration Coordinator to support the Head of Strategy & Business Development. We seek dedicated individuals who are proactive, commercially aware, and able to effectively multitask in a fast-paced consultancy environment. Our goal is to support your growth and help you pursue what inspires you, so we can create a significant impact together. This role requires strong interpersonal, communication, organizational, and follow-through skills, as well as the ability to work independently with discretion. The ideal candidate must be able to manage multiple deadlines simultaneously and coordinate efforts across business development, executive support, and commercial functions.

You will provide a wide variety of business development and administrative support services. You will be accountable for maintaining and tracking the business development pipeline, coordinating proposals and submissions, preparing reports and presentations, and supporting executive scheduling and documentation. You will also assist with client tracking, commercial coordination, and internal strategy reporting. Your strong organizational skills and ability to communicate with staff at all levels, both orally and in writing, will help us meet our strategic growth objectives.

RESPONSIBILITIES

Maintain and update the business development pipeline tracker, ensuring accurate tracking of leads, proposals, RFP deadlines, and follow-ups
Assist in preparing capability statements, tailored company profiles, proposals, expressions of interest (EOIs), and client presentations
Coordinate with technical teams to gather required input and documentation for submissions
Conduct basic market and competitor research to support strategic initiatives
Prepare meeting briefs prior to client and internal strategy meetings
Manage the calendar, meetings, and travel arrangements for the Head of Strategy & Business Development
Prepare meeting minutes and maintain follow-up action trackers
Organize and maintain digital files, documentation systems, and the client contact database (CRM)
Draft professional correspondence, emails, and internal communications
Support contract documentation, filing, and basic commercial coordination
Prepare weekly pipeline and activity reports, including tracking proposal submissions and win/loss data
Assist in preparing internal strategy presentations and executive reports
Support invoice tracking and reporting related to business development activities
Oversee assigned work from start to completion, ensuring timely and effective delivery of all tasks

QUALIFICATIONS

Required Qualifications

Bachelor's degree or equivalent from a reputable university
2–5 years of experience in administration, business support, or business development coordination
Fluency in written and spoken English (Arabic is an advantage)
Advanced computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint, and Teams
Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, problem assessment and problem-solving, attention to detail, and teamwork
Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and suppliers
Experience in developing various types of reports, targeting different audiences
Experience in client-facing positions and preparing client-facing documents
Strong organizational skills with the ability to manage multiple deadlines simultaneously

Preferred Qualifications

Experience within a consultancy, engineering, real estate, or facilities management organization is highly preferred
Experience supporting senior executives or strategy leaders
Experience maintaining CRM systems and business development tracking tools

POSITION DETAILS

Position: Business Development & Administration Coordinator
Primary Location:Riyadh, Saudi Arabia
Position Classification:Salary-based full-time hours

PRODUCTIVITY TOOLS

Microsoft Office
Microsoft 365

Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.

At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.

Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.

At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.