BUSINESS SUPPORT ASSOCIATE (SENIOR MANAGEMENT SUPPORT) - G6

• Provide dedicated executive assistant support.
• Prepare and/or consolidate comprehensive reports, documentation, correspondence, briefing notes, etc. and conduct research in the area of work.
• Actively seek and use feedback to improve business processes and procedures.
• Respond to complex business support queries in order to provide a timely and accurate resolution of enquiries for clients.
• Oversee the maintenance of records and databases to ensure information is organized and readily available for staff and compliant with all relevant regulations and policies.
• Revise and review correspondence and documentation, providing feedback and making amendments where appropriate, to contribute to production of these materials to time and quality standards.
• Assist managers in planning, monitoring and reconciling budget(s) to ensure that planned financial resources are used effectively.
• Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services.
• Provide a full range of complex business support services to staff to contribute to the effective functioning of business operations.
• Provide advice, support and/or training to junior support staff in the provision of business support services, in order to support their learning in providing business support.
• Coordinate tasks of junior colleagues to ensure support services are delivered consistently and to the required standards.
• Any other duties in line with the position level and expertise.

• Providing direct support to senior leadership (Country Director, Deputy Country Directors).
• Drafting, reviewing, and managing official correspondence, reports, and briefings.
• Preparing talking points, presentations, and background notes for high-level meetings.
• Supporting decision-making through research, data analysis, and preparation of policy/strategy papers.

• Managing the Director’s office workflow, including scheduling, prioritization, and follow-up on key actions.
• Ensuring effective coordination between departments/units and the Country Director’s office.
• Supporting budget monitoring, procurement requests, and financial oversight.
• Ensuring compliance with organizational policies and procedures.

• Serving as liaison between the Country Director and internal/external stakeholders.
• Organizing and supporting high-level missions, events, and donor/partner engagements.
• Maintaining relationships with government officials, donors, UN agencies, and NGOs.

• Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems gained through technical training and work experience.
• Good communication skills in order to provide specialized business support services to a wide range of stakeholders.
• Ability to handle situations with diplomacy, tact, and cultural sensitivity.
• Ability to proactively identify and recommend areas for improvement to the design and delivery of specialized services.
• Ability to build relationships with a variety of individuals across functions, including external partners.
• Experience in coordinating the work of others and self and training and supporting others.
• Ability to maintain high level of integrity and confidentiality.

TOTAL POSITIONS

1

POSTED ON

September 1, 2025

EXPIRY DATE

September 15, 2025

BUSINESS

WFP

CATEGORY

Executive Management

JOB TYPE

Full Time/Permanent

MINIMUM EDUCATION

Masters

CAREER LEVEL

GS 6

MINIMUM EXPERIENCE

6 Years(Six or more years of progressively responsible work experience in providing direct support to senior leadership team (CEOs, Managing Directors, Country Representatives, Mission Directors, etc).)