Recruiting Operations Assistant

Job Description:

About the Company:

Savvital is an organization known for its distinct culture and competitive compensation. The company values its employees and fosters a positive and inclusive work environment, promoting creativity and personal growth. Additionally, Savvital offers above-market salaries to attract and retain top talent. With a focus on employee satisfaction, Savvital is a highly sought-after employer in its industry.

About the Role:

We are seeking a proactive and highly organized Executive & Recruiting Assistant for one of our US-based clients. This role will support day-to-day recruiting operations, scheduling, and administrative tasks while ensuring smooth coordination between candidates, clients, and the internal team. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and can anticipate needs to keep operations running seamlessly.

Responsibilities:

• Coordinate and schedule candidate and client interviews.
• Manage and update the ATS (RecruiterFlow), including candidate profiles, resumes, and job postings.
• Renew and close LinkedIn job posts, review applications, and assist with candidate sourcing.
• Oversee inbox management, filtering non-essential emails and flagging priorities.
• Schedule internal and client meetings, ensuring smooth calendar coordination.
• Handle urgent scheduling changes and manage executive communications during travel.
• Conduct market competitor, and AI tool research to support client development.
• Research podcasts and draft outreach pitches.
• Assist with follow-ups related to candidates, clients, or prospects.
• Provide support for webinars and live events, including setup, monitoring, and follow-up.
• Assist with LinkedIn engagement.
• Conduct personal research and assist with ad-hoc requests as needed.
• Prepare and submit weekly progress reports in a timely manner.

What We're Looking For:

• Qualification: A 4-Year Bachelor's degree is preferable. Preferably in Business, HR, Marketing, or a related field.
• Experience as an Executive Assistant, Recruiting Coordinator, or in a similar support role.
• Familiarity with ATS platforms (RecruiterFlow a plus) and LinkedIn recruiting tools.
• Strong organizational, multitasking, and communication skills.
• Tech-savvy, quick to learn new tools, and comfortable with fast-paced environments.
• Reliable, detail-oriented, and able to handle confidential information with discretion.

Work Timings:

This is a Full-time role with US Hours' Shift. Specific hours will be determined based on business needs.

Compensation & Benefits:

• Base Salary: Market Competitive.
• Allowances: Internet, Electricity, and Wellbeing.
• Performance-based bonuses.

“Our motto from our inception has been to put our employees first! We value the uniqueness and experience each individual brings to the organization.”