Campus and Front Desk Manager Los Altos

Waldorf School of the Peninsula (Preschool - Grade 12) is celebrating it's 41st year of bringing Waldorf education to Northern California. Our school has two beautiful campuses: Preschool through grade 5 in Los Altos and a few miles away in Mountain View are grades 6-12. Our school is a full member of and accredited by the Association of Waldorf Schools of North America and fully accredited by the Western Association of Schools and Colleges. WSP is dedicated to hiring dedicated and highly capable faculty and administration. We invest in our learning and growth to best serve the needs of our students, teachers, community, and each other.

Position Overview

We are seeking a warm, organized, and proactive full-time Campus and Front Desk Manager to serve as the first point of contact for our Los Altos campus community. This role is essential in creating a welcoming environment for students, families, staff, and visitors while ensuring the smooth day-to-day administrative and operational functions of the campus.

The ideal candidate is highly organized, calm under pressure, and enjoys working in a dynamic school environment with children, parents, and faculty. This is an on-site position and the hours are : 8 am - 4 pm Monday - Friday year round.

Key Responsibilities

Front Desk & Community Engagement

• Serve as the primary point of contact for visitors, parents, students, and vendors.
• Answer and route phone calls and manage front desk communications.
• Provide assistance to faculty, parents, and students as needed.
• Manage campus-wide communications with families and staff.
• Maintain a welcoming and professional campus environment.
  
  

Administrative & Office Operations

• Manage student and staff attendance records and communicate with families regarding absences, tardiness, and early dismissals.
• Coordinate annual Back-to-School administrative processes, including forms, documentation, and parent communications.
• Maintain health, student, and administrative databases. Familiarity with systems like Ravenna and Veracross is a plus.
• Manage mail, packages, and document distribution.
• Order office and school supplies and oversee shared office resources.
• Manage credit card purchases and assist with monthly reconciliation.
• Assist with Accounts Payable as requested in bill.com system.
• Maintain campus event calendars and coordinate scheduling logistics.
• Support digital platforms for event registrations and payments.
• Additional administrative tasks as needed
  
  

Student Health & Safety

• Provide basic first aid for students when needed (training provided).
• Maintain student immunization and health records and ensure compliance.
• Manage incident and accident reports.
• Maintain medication logs and assist with student health needs.
• Support emergency preparedness procedures and drills.
  
  

Campus Events & Programs

• Assist with planning and logistics for school events such as open houses, conferences, fairs, and community gatherings.
• Coordinate Parent-Teacher conferences logistics and scheduling.
• Manage picture day scheduling and coordination with photographers.
• Support school traditions and end-of-year events.
• Manage student lunch distribution and campus event food orders.
  
  

Facilities & Campus Operations

• Open and close campus facilities daily.
• Coordinate maintenance requests with facilities staff.
• Maintain emergency supplies and preparedness materials.
• Assist with fire and earthquake drills and emergency planning.
• Oversee organization of shared spaces and campus resources.
  
  

Qualifications

• Bachelor’s degree preferred
• Experience in office administration or school environments preferred
• Experience working with children or in educational settings is a plus
• Strong organizational and multitasking skills
• Excellent interpersonal and customer service abilities
• Ability to remain calm and professional in a busy environment
• Comfortable managing minor student health needs and administering basic first aid
• Proficiency with Google Workspace, Microsoft Word, and digital databases
• High attention to detail and ability to manage confidential information
  
  

Key Skills

• Organization and time management
• Communication and relationship building
• Experience working in multicultural environments and understanding of cultural sensitivity
• Experience and comfortability managing confidential and sensitive information/situations
• Problem-solving and task prioritization
• Administrative and operational coordination
• Flexibility and teamwork
  
  

Benefits And Compensation

Waldorf School of the Peninsula provides medical, dental, and vision coverage for the employee and their dependents. A generous tuition remission benefit is available for children of the employee. Depending on experience, certification and education, the hourly rate for this position is $28 - $30.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, age, religion, sexual orientation, gender identity, national origin, veteran or disability status.