Carrier Payment Administrator

About Us

California Earth Transport, Inc. is a women-owned trucking company proudly serving Los Angeles, Orange County, and the Inland Empire. We’re looking for a detail-oriented and organized Carrier Payment Administrator to manage labor compliance reporting, vendor onboarding, and carrier payment releases. This position requires frequent communication with vendors and internal teams to gather missing documents, resolve issues, and keep projects compliant and running smoothly.

Key Responsibilities

Labor Compliance & Onboarding

• Track new labor compliance projects and maintain weekly performance and non-performance logs.
• Request and update compliance requirements from customers and agencies.
• Create, distribute, and manage onboarding packets for subcontractors, trucking vendors, and internal staff.
• Review onboarding documentation for accuracy and compliance with agency standards.
• Communicate directly with vendors to collect missing documentation and ensure timely completion of onboarding requirements.
• Use Google Sheets (including formulas and tracking tools) for data management, reporting, and compliance tracking.

Carrier Payment Processing

• Process weekly carrier payment releases, including downloading, reconciling, and auditing data from QuickBooks.
• Generate, format, and distribute PDF release forms for e-signature.
• Track outstanding releases and follow up with vendors as needed.
• Enter and reconcile payment and compliance data for internal reporting.

Vendor & Agency Compliance Platforms

• Onboard subcontractor companies and manage compliance documentation.
• Maintain company and project setup in various labor compliance platforms and agencies (e.g., LCPtracker, DIR, and other public works systems).
• Troubleshoot submission or onboarding issues and ensure timely reporting.
• Follow up with vendors to resolve compliance discrepancies.

Communication & Collaboration

• Communicate daily with vendors, customers, and subcontractors to gather information, coordinate onboarding, and resolve issues.
• Be proactive and confident when making calls, this role requires a can-do attitude and someone who’s not afraid to pick up the phone to get results.
• Maintain professionalism and positive relationships with all external and internal stakeholders.
• Work closely with project managers and accounting teams to ensure deadlines and compliance standards are met.

Qualifications

• Bilingual (English/Spanish) a plus.
• Strong communication and interpersonal skills.
• Excellent organization, attention to detail, and follow-through.
• Proficient in Google Sheets (formulas, formatting, and data management).
• Strong working knowledge of phones, computers, copiers, and scanners, with the ability to troubleshoot and operate them efficiently.
• Familiarity with QuickBooks or similar accounting software.
• Comfortable handling multiple priorities in a fast-paced, compliance-driven environment.
• Experience in labor compliance, vendor/trucker onboarding, or payroll processing preferred.
• Positive, professional, and proactive attitude.

Work Environment

• Office-based position at our Fullerton, CA headquarters.
• Monday–Friday, 8:30 AM – 5:00 PM.
• Fast-paced environment requiring accuracy, communication, and accountability.
• Collaborative team culture with cross-department coordination.

Compensation & Benefits

• Competitive hourly pay with overtime opportunities
• Health, Dental, Vision, and Life Insurance
• Paid Time Off (PTO)
• Opportunities for professional growth and development

Why Join Us

At Cal Earth, we value accuracy, reliability, and teamwork. You’ll play a key role in keeping our vendors and subcontractors compliant, organized, and paid on time. If you’re detail-oriented, tech-savvy, and ready to grow with a supportive team, we’d love to meet you.

Job Type: Full-time

Pay: $52,000.00 - $68,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person