CEO Office Manager

Responsibilities

• Attend executive meetings, prepare detailed agendas, document minutes accurately, and ensure timely follow-up on action items.
• Efficiently manage and optimize the executive's calendar, appointments, and travel schedules.
• Serve as the primary liaison between the executive and internal/external stakeholders, ensuring clear, professional, and timely communication.
• Oversee visitor reception, respond promptly and professionally to inquiries, and manage all incoming communications including calls and emails.
• Review and prioritize correspondence, draft and dispatch appropriate responses, and escalate specialized matters to relevant departments with follow-up to resolution.
• Facilitate seamless information flow to support decision-making processes and monitor execution of directives from the executive office.
• Coordinate the preparation of comprehensive reports, presentations, and briefing materials as required by the executive.
• Manage office resources, including budget oversight and vendor relations, to maintain operational efficiency.
• Promote effective cross-departmental communication and collaboration to support organizational objectives.
• Assist in planning and coordinating corporate events, conferences, and executive travel logistics.
• Monitor deadlines rigorously, ensure accountability, and drive timely completion of all assigned tasks.
• Uphold strict confidentiality and demonstrate the highest standards of professionalism and integrity at all times.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative and Other

Industries

• Facilities Services