Clerical Assistant 2

THE POSITION

The Department of Military & Veterans Affairs is searching for an independent, responsible candidate to fill our Clerical Assistant 2 position at the Southwestern Veterans Center located in Pittsburgh, PA. This position will work closely with Nursing management to organize and provide high quality services to our Veteran population.

If you are well organized, personable and have experience in maintenance of file systems, business calendars, use of software programs to manage digital filing systems, and possess excellent written and verbal communication skills, we have the job for you. Apply today to join our dedicated team!

DESCRIPTION OF WORK

The Clerical Assistant 2 in this position will provide administrative and clerical support to the nursing staff at the Southwestern Veterans Center. These duties include responsibility for coordinating and maintaining daily appointment schedules, creating various reports as directed, maintains nursing files, and communicates with other departments on nursing business as needed. Additional duties include answering telephone calls and emails; typing reports, letters and other documents; updating and storing nursing files; attends meetings to take dictation and minutes; and checks for updates on new regulatory guidance to update library of regulations.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
• Shift may change based on operational needs.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

• Two years or more of experience working with software applications within the Microsoft package and other software packages to create and maintain spreadsheets/calendars/documents/rosters etc.
• Ability to work with various office equipment scanner/printer/fax/computer/tablet/telephone/personal communication devices etc.
• You must be able to perform essential job functions.

• Previous experience working in an office setting as a clerk and or personal assistant.

• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
• A conditional offer of employment may require satisfactory completion of a background check, PPD testing, and physical.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

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Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

• Eligibility rules apply.