Client Accounting Clerk (Sarasota, FL - Onsite)

Description

Key Responsibilities

• Requests for Reimbursements: Weekly, Bi‐Weekly, Monthly, and Special Requests per Client requirements, using registers provided by IS Department
• Banking: Check individual accounts for deposits and enter information into client’s monthly spreadsheet or ledger; send positive pay files to banks for applicable clients and review exceptions on banking websites; place stop payments when requested and upon client approval
• Scanning Checks: Confirm scanning counts of all checks and complete “Check Count Verification Log”
• Check Distribution: Checks are reviewed for second signature, check pulls, and sent to Clerical for envelope stuffing and mailing
• Process Daily Mail: Research returned checks for re‐issue; separate refunds for entry into Pay Management System
• Refund Checks and Voids: Entry into Pay Management System; deposit or return refunds per client specific instructions
• Subrogation, SDF, and Excess Recoveries: Place in diary for 10 days, then check AIM System for entry by QA Manager; if entered, recovery is returned or deposited per client specific instructions; if recovery is not entered, an email reminder is sent for review to QA Manager
• Daily Registers: Enter check numbers and total amount issued into individual client spreadsheet/ledger for monitoring of account balance
• Bank Statements: Mail to clients with cancelled checks/CD‐ROM by the 15th of the month; provide supplemental bank reconciliation for applicable clients; enter bank balance into “Bank Statement Balance” spreadsheet, then balance the monthly ledger accordingly
• Handle incoming calls from clients, banking institutions, and Davies Claims North America personnel
• File correspondence, reimbursement requests, and invoices in individual client files
• Create client spending analysis for funding increases, as necessary
• Update Pay Department Policy and Procedure manual with changes and new procedures
• Convey a positive attitude and teamwork for optimum provision of services to clients
• Exhibit company values of We are Dynamic, We are Innovative, We are Connected, and We Succeed Together
• Perform other duties as assigned

Skills, knowledge & expertise

• High school diploma
• Proficiency with Microsoft Office Suite, including Microsoft Excel
• Finance or Accounting degree or a combination of education and experience
• Accounting or finance certificates preferred
• Bank experience and bank reconciliation processing preferred
• Proficiency with multiple systems including banking sites and proprietary claim system.
• Proactive, independent, and takes initiative with consistent follow through
• Superb written and verbal communication skills conducted in a timely manner with diverse audiences
• Superior time management skills with capability of working with and meeting deadlines
• Exceptional capability to multi‐task and prioritize with excellent organization and documentation skills in a fast‐paced, dynamic work environment
• Excellent team player with interpersonal skills
• High level attention to detail and problem‐solving skills
• Capable of working collaboratively and independently with minimal supervision
• Exhibit discretion with sensitive and confidential information
• Display a comfort level working with key people at all levels within an organization

Equal Employment Opportunity & Legal Notices

• Medical, dental, and vision plans to support your health and that of your family
• A 401(k) plan with employer matching
• Time‑off policies, including Discretionary Time Off (DTO) for exempt employees and Paid Time Off (PTO) for non‑exempt employees
• Paid holidays
• Life insurance and short‑term and long‑term disability coverage

About Davies