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Clinical Affiliations Specialist
Pomona, United States
The Specialist is responsible for processing Clinical Rotations invoices, educational resource requests, student reimbursements, and filing for a DBA (Doing Business As) as it relates to Clinical Preceptor Agreements. The Specialist also monitors departmental and college-wide compliance with all clinical education regulations and policies.
- Ability to work collaboratively and cooperatively with diverse units and personalities internally and externally.
- Demonstrated familiarity with basic contract language, terms, and clauses.
- Ability to provide high quality customer service; maintain professional communication with faculty, campus administrators and industry representatives by providing regular status updates.
- Well organized with the ability to set priorities and meet deadlines.
- Strong organizational and multitasking skills. Proven ability to handle multiple projects and tasks simultaneously.
- Ability to work independently under pressure and know when to seek support from supervisor.
- Ability to work collaboratively as part of a team.
- Strong ability to use a variety of computer programs as needed including Microsoft Office software.
- Ability to handle detail-oriented assignments with accuracy and consistency, with minimal supervision.
- Advanced Excel user with the ability to create and manage complex spreadsheets
- Education: Bachelor’s degree.
- Experience:
- 2 – 4 years clerical office experience.
- 2 – 4 years project coordination experience in a large, high volume office setting.
- Education: Bachelor’s degree in business administration, Organizational Management, Legal Theory, or related field.
- Experience: Prior experience with contract management.
- Coordinate the timely setup and maintenance of facility and individual preceptor affiliation agreements for all COMP campus locations.
- Serve as liaison in the negotiation of contracts and affiliation agreements for rotation sites and individual preceptors.
- Track contract processes from initiation to renewal and serve as the point of contact for contract-related inquiries.
- Assist students with affiliation agreement requests and communicate updates on pending agreements.
- Process and manage independent contracts for external partners. Maintain clear communication with external partners, the Clinical Education department, and the WesternU Legal department during the process.
- File for a DBA to support business operations under alternate names as needed for individual preceptor affiliation agreements. Maintain clear communication with external partners and the Clinical Education department during the process.
- Monitor departmental and college-wide compliance with all clinical education regulations and policies, by creating and maintaining a timeline, calendar and database for all compliance related activities and documentation.
- Maintain clear communication with clinical partners, internal stakeholders, and regulatory bodies and serve as a liaison between the Clinical Education department and offices such as the Registrar, Institutional Research, and Academic Affairs.
- Process Clinical Rotations invoices and educational resource requests for preceptors, hospitals, and independent contractors. Verify accuracy of payments and work with College Operations and internal WesternU departments to ensure timely processing and payment distribution.
- Monitor the department’s Rotations budget account line(s) in consultation with College Operations. Provide budget updates and reports as requested by department leadership.
- Maintain databases and external software to track Clinical Rotations invoices and educational resource requests.
- Maintain databases and external software to track hospital affiliations and individual preceptor affiliation agreements for all COMP campus locations.
- Generate reports for the Clinical Education department and for accreditation purposes.
- Assist with special projects and cross-train with Credentialing Specialist for overflow support.
- Normal business hours with occasional overtime.
We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,
- Our faculty, staff, and administrators are 100% focused on student success.
- Our University culture creates the context for a nurturing and supportive environment.
- Faculty, staff, and students can expect to make deep, personal relationships within the University community.
- As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.
- WesternU’s core value of humanism encourages all to bring their whole self in all that they do.
- We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!
Physical Demands
Duties of the position are normally performed in a typical office setting. The noise level in this setting is usually moderate due to the proximity of various office machines.
To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.
Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.
It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.
Applicant Documents
- Resume
- Cover Letter
- Letter of Recommendation #1
- Letter of Recommendation #2
- Letter of Recommendation #3
- Additional Applicant Document
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