Commercial Purchasing Manager

Position Summary

The Commercial Purchasing Manager plays a key role in managing procurement, project documentation, and vendor coordination to support the successful execution of commercial HVAC projects. This position requires strong communication, organization, and analytical skills, with the ability to collaborate across teams and ensure that materials, documentation, and compliance needs are met accurately and on time.

Key Duties & Responsibilities

• Reviewing contracts to ensure suppliers meet quality, delivery, and service requirements
• Assume project responsibility for all initiation, pre-qualification documentation, job costing and Project Manager approvals.
• Create and manage purchase orders, ensuring accuracy and timeliness.
• Purchase order maintenance and follow-up with vendors regarding lead times, short shipments, incorrect product shipment, damaged products, credits, and requesting replacements for missing items.
• Partner with Shop Manager to facilitate delivery of commercial material to project sites.
• Reconciliation of packing slips, invoicing approvals, and assisting with closing out books.
• Administrative function supporting contractor's exempt purchase certificates, permits and drawings, updating safety training certification documentation and warranty registrations.
• Update Subcontractor Logs and requesting hold harmless and Certificates of Insurance.
• Ensure compliance with all regulatory requirements and company policies including DOT(Driver Logs, Inspections, Medical ID Card) and certificates of insurance.
• Prepare and present regular reports on purchasing activities and vendor performance.

Qualifications

• Minimum of 2 years of experience in purchasing or supply chain management, preferably in HVAC or a related industry.
• Proficiency in procurement software and Microsoft Office Suite; experience with QuickBooks, Dropbox, and Adobe required.
• Experience using NetSuite is preferred.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Knowledge of HVAC products, systems, and market trends is a plus
• Able to work independently with minimal supervision.

Compensation & Benefits

Note

This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities, qualifications, or skills required for the role.