Conference Coordinator

This is a crucial time for the energy industry as it rapidly adapts and evolves to meet the global energy transition and deliver secure, affordable and equitable energy for all. dmg events is committed to playing a key role in bringing together the major stakeholders who are driving pragmatic change for future energy ecosystems, and the India and Asia portfolios are bringing the challenges and opportunities of these rapidly growing markets into the spotlight.

The Conference Coordinator role is both an essential component for the successful delivery of dmg s world-class conferences, and an important first step on the dmg Conference Production and Management career path.

The Conference Coordinator assists with the organisation, maintenance and completion of key administrative and logistical tasks that form a core part of Conference Production work. Their contributions allow the Conference Production team more time to focus on the quality, scope, commercial appeal and timely delivery of their programmes. They also help ensure that dmg s Speakers receive a high-standard end-to-end experience, from onboarding, through to featuring in marketing collaterals and campaigns, and during their time on-site at dmg s events.

The Conference Coordinator works extensively with not only the Conference Production team, but also Marketing Managers, designers, Web teams and IT, as well as externally, with Speakers, their Communications teams, and third-party service providers. Conference Coordinators represent an important information conduit between internal departments, and as a key point of contact for speakers and their representatives.

Importantly, the invaluable experience and exposure to core Production tasks, processes and systems as well as dmg s brands, products, markets and company structure offers Conference Coordinators a comprehensive start in Conference Production and Management.

KEY ACCOUNTABILITIES
Production Administration
Assisting Producer with setting up, overseeing and reporting on Technical Conference campaigns in CMP system.

Becoming a key point of contact for Strategic and Technical Speakers to deal with bulk of incoming questions, unrelated to content or speaker placement (Producer s remit).

Assisting with key production administration tasks.

Inputting speaker campaigns into Salesforce.

Marketing and Design Related Tasks
Website maintenance of Conference/Speaker pages.

Brochure, EDM and social media banner checks and edits.

Speaker amplification and promotions.

Pre-Event and On-Site Conference Delivery
Overseeing speaker consent form campaigns.

Coordinating speaker badge/registration process with registration team.

On-site speaker photos.

On-site theatre/Speaker Lounge management.