Contract Administrator

Hannah Savage with Robert half is working with a construction organization to find an experienced Contract Administrator to join their team in Rochester, New York. This role is essential for ensuring the smooth management of contracts, bid documentation, and billing processes within our construction projects. The ideal candidate will bring expertise in administrative support and contract management, working closely with project managers and clients to meet deadlines and maintain compliance.

Responsibilities:

• Provide administrative support to three project managers by organizing and managing documentation related to bids and contracts.

• Prepare and submit bid documentation accurately and efficiently to meet client requirements.

• Manage contract billings and ensure timely processing and submission of certified payrolls.

• Coordinate end-of-month billing procedures, ensuring all invoices are sent out by the required deadlines.

• Communicate with clients to address documentation needs and ensure all contract-related obligations are met.

• Maintain accurate records and ensure compliance with all relevant regulations and standards.

• Review and process AIA billing documents to ensure accuracy and adherence to guidelines.

• Assist with pre-bid preparations, including gathering necessary information and completing required forms.

• Collaborate with team members to streamline administrative processes and improve overall efficiency.

For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!

• At least 2 years of experience in contract administration within the construction or contractor industry .

• Proficiency in AIA billing processes and documentation.

• Strong knowledge of contract management and pre-bid procedures.

• Excellent organizational skills and attention to detail.

• Ability to meet strict deadlines and manage multiple tasks simultaneously.

• Effective communication skills for interacting with clients and internal teams.

• Familiarity with certified payroll submission and compliance.

• Proficiency in administrative tools and software relevant to contract administration.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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