Contract Leasing Administrator

Role Purpose

The Leasing Contract Administrator is responsible for managing and administering leasing agreements for retail spaces, ensuring all contracts are accurately prepared, executed, and monitored in compliance with company policies and legal requirements. The role supports retail set-up by coordinating with landlords, tenants, legal, and internal stakeholders to facilitate smooth store openings, renewals, and lease compliance.

Key Responsibilities

Contract Administration

• Draft, review, and finalize lease agreements, addendums, and renewal contracts for retail outlets.
• Ensure accuracy and completeness of lease documentation, maintaining compliance with legal and company standards.
• Monitor lease terms, critical dates (renewals, expiries, rent reviews), and ensure timely follow-up and action.
• Maintain an up-to-date digital and physical filing system of lease documents and correspondences.

Retail Set-Up Support

• Coordinate with project, operations, and design teams to ensure lease requirements align with store fit-out and handover timelines.
• Facilitate timely collection of necessary approvals, permits, and landlord requirements for new store openings.
• Serve as the primary liaison between the company and landlords for tenancy-related matters during pre-opening and handover.
• Ensure compliance with mall/landlord rules and regulations for store set-up and operations.

Financial & Compliance

• Track rental payments, deposits, service charges, and ensure alignment with lease terms.
• Work with the finance department to reconcile rent schedules, invoicing, and payment processing.
• Monitor and report on lease-related financial obligations and variances.
• Assist in audits and compliance checks related to leasing contracts.

Stakeholder Management

• Act as a point of contact for landlords, legal advisors, and internal departments regarding leasing matters.
• Support the Leasing Manager in negotiations, renewals, and amendments.
• Provide accurate reports and summaries to management on lease status, store openings, and contract compliance.

Key Skills & Competencies

• Strong knowledge of leasing contracts, property management, and retail set-up processes.
• Excellent attention to detail and accuracy in contract review and data management.
• Strong organizational skills with the ability to manage multiple deadlines.
• Good communication and negotiation skills for dealing with landlords and stakeholders.
• Proficiency in MS Office and leasing/contract management systems.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Real Estate, Legal, or related field.
• Minimum 3–5 years of experience in leasing/contract administration, preferably in the retail or F&B industry.
• Experience working with malls, landlords, and retail store set-ups in the GCC is an advantage.

Job Type: Full-time

Application Question(s):

• Do you have at least 2+ years of experience in reviewing lease or contracts?
• Do you have at least 2+ years similar experience?