Contracts Specialist

Overview

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Job Purpose: To manage the lifecycle of procurement contracts, including drafting, negotiation, monitoring, and compliance, in line with company policies and regulatory standards.

Responsibilities

• Draft, negotiate, and manage contracts, including renewals and terminations.
• Support procurement proposals and coordinate bid submissions.
• Monitor contract performance and ensure compliance with terms.
• Resolve contract disputes and manage deviations or claims.
• Analyse pricing, vendor performance, and market trends.
• Ensure timely contract notifications and documentation via SharePoint and DocuSign.
• Maintain an up-to-date contract log with key milestones and insurance records.
• Apply FIDIC contract knowledge and procurement best practices.
• Collaborate with vendors and internal teams to fulfil contractual obligations.
• Additional duties as assigned by the line manager.

Key Relationships

Internal: Department heads and stakeholders
External: Suppliers, contractors, and service providers

Qualifications & Experience

• Education: Bachelor's in Contract Management, Business, Real Estate, or a related field
• Experience: 4+ years in contract/procurement roles, including drafting and managing contracts
• Knowledge: Procurement processes, property budget management, HSE standards
• Skills: Strong negotiation, communication, and stakeholder management

Key Competencies

• Attention to Detail
• Initiative & Integrity
• Customer Orientation
• Teamwork
• Decisiveness & Confidence
• Organisation Commitment

KPIs

• On-time contract renewals and amendments
• Cost savings through effective negotiation
• High stakeholder satisfaction
• 100% budget and compliance adherence

Job Challenges

• Balancing internal procedures with stakeholder expectations
• Managing priorities under pressure
• Ensuring compliance while meeting diverse requirements

Seniority level

• Associate

Employment type

• Contract

Job function

• Legal
• Facilities Services