Coordination Executive

Job Description ( total positions: 1, posted on: Dec 6, 2025 )

Position Title: Coordination Executive

Department: IIMCT Pakistan Railway Hospital

Location: Islamabad

Job Purpose

The Coordination Executive will provide comprehensive administrative and coordination support to the Chief Operating Officer (COO). This role involves managing official communication, scheduling, documentation, report preparation, and coordination of operational activities across departments. The ideal candidate must demonstrate strong organizational abilities, professionalism, confidentiality, and adherence to institutional values and standards.

Responsibilities

• Key Responsibilities: Coordinate and organize meetings, appointments, schedules, and official engagements of the COO.
  
  

Maintain and update operational databases, contact lists, departmental records, and documentation systems.

Facilitate smooth coordination and communication between the COOs office and all clinical, administrative, and support departments.

Assist in the preparation of reports, presentations, summaries, and official correspondence.

Support office administration, including filing, drafting emails/letters, preparing minutes of meetings, and follow-up on assigned tasks.

Ensure proper office management and act as custodian of office materials, equipment, and official documents.

Track progress of departmental tasks/actions and provide timely updates to the COO.

Flag urgent issues, concerns, or irregularities to the COO or relevant authorities as required.

Uphold Islamic, professional, and organizational ethics as per IIMCTs mission and institutional SOPs.

Perform any additional responsibilities assigned by the COO or senior management.

Required Skills And Competencies

Excellent verbal and written communication skills.

Strong scheduling, coordination, and multitasking capabilities.

Proficiency in MS Office and general computer applications.

High level of confidentiality, dependability, and organizational discipline.

Ability to work under pressure in a fast-paced professional environment.

Strong follow-up, documentation, and reporting skills.

Qualification & Experience

Bachelors degree (Masters preferred) in Business Administration, Office Management, or a related field.

Minimum 23 years of relevant administrative or coordination experience, preferably in a hospital, corporate, or large institutional setting.

Required Skills

Communication, Organizational Skills, Time Management,

Industry

Education/Training

Job Type

Full Time/Permanent

Gender

No Preference

Minimum Experience

3 Years