Coordinator, Warehouse

Coordinator - Warehouse

Department: Warehouse

Entity: Aga Khan University Hospital

Location: Karachi, Pakistan

Introduction:

Aga Khan University, chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research and health care of international standard relevant to Pakistan and the region. The affiliated Aga Khan University Hospital has well-equipped investigative services and provides state-of-the-art clinical facilities. AKUH is the first hospital in Pakistan to be awarded the prestigious Joint Commission International Accreditation (JCIA) for practicing the highest internationally recognized healthcare standards.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Responsibilities:

The incumbent will be responsible for:

• Plan and co-ordinate with users, on-campus distribution stores, maintenance store and warehouses at secondary hospitals to ensure delivery and replenishment of inventory within allowable time to meet Key Performance Indicators (KPI)
• Follow-ups regularly Pending Inspection, Discrepancy Items, proper update of maintained delivery, expedite and supervise GRIN processing of Import and Local Receiving’s.
• Ensure vendor management at receiving counter.
• To ensure follow policy and procedures of receiving of material as per warehousing best practices and temperature control items.
• Schedule and oversee warehouse team to meet the demands of the fulfilment centre, and manage the flow and quality of work to maximize efficiency and minimize overtime
• To ensure effective, safe accurate and timely stock management to include space allocation, stock transfer and dealing with non-confirming & expired products.
• Receiving, storage, preservation, monitoring, issuance, expiry monitoring and disposal of items stored in warehouse. This is to be done in compliance with department’s policies and procedures.
• To ensure proper records such as receiving, issuance, inspection, picking, expiry reports, discrepancy, disposal etc. are maintained at all times.
• Organising and ensuring accurate and periodic cycle counts and stock takes to report physical variances on quarterly basis. Deploy regular checks to reconcile stock adjustments.
• Overall responsibility for all aspects of the effective supervision, training and development and personal safety standards.
• Maintain close coordination with users / internal customers to ensure desired level of services.
• To ensure that staff should maintain and follow behaviour of CARR (Communication, Attitude, Response and Respect) in all times.
• Maintaining documentation and keeping accurate records of warehouse activities.
• Ensure compliance at the time of internal and external audits of ISO and JCIA.

Requirements:

• At least a graduate degree or equivalent qualification in a related area.
• Professional certification in a relevant field will be an added advantage.
• 3-4 years of relevant experience in supervisory capacity preferably in supply chain.
• Proficient in the use of Microsoft Office Packages and in particular MS Excel.
• Proficient in English reading, writing, speaking skills.

Comprehensive employment reference checks will be conducted.