Corporate Administrative Assistant

Administrative Assistant - Full-Time, On-Site

We are seeking a professional, organized, and personable Corporate Receptionist to join our team. This role is the first point of contact for visitors and callers and plays a key part in ensuring our office runs smoothly. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and provide exceptional support to both our executive team and staff.

Administrative Assistant Key Responsibilities

• Serve as the welcoming face of the office by greeting clients, visitors, and staff with a positive attitude.
• Answer and manage multiple phone lines, directing calls promptly and professionally.
• Coordinate daily executive lunches and weekly team lunches.
• Maintain office supplies and ensure kitchen, copy room, and conference rooms are stocked and organized.
• Visit our nearby office once a week (walking distance).
• Receive, sort, and distribute incoming mail; prepare outgoing FedEx, UPS, and messenger packages.
• Assist with document management, including scanning, uploading, copying, and printing.
• Set up Zoom calls and support meeting logistics to ensure smooth execution.
• Keep reception, conference rooms, kitchen, and copy room clean and orderly.
• Provide administrative support to staff and agents as needed.
• Manage parking validations and assist with visitor logistics.
• Perform additional office duties as assigned.

Administrative Assistant Qualifications

• Minimum of 2 years of reception or front-desk experience.
• Strong organizational and problem-solving skills with the ability to anticipate office needs.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Zoom.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize, and adapt in a fast-paced, team-oriented environment.
• Professional demeanor and appearance.
  
  

Administrative Assistant Work Environment

This is an on-site position requiring full-time availability during regular business hours. As the first point of contact, the Receptionist plays a critical role in maintaining a professional and efficient office environment.

Desired Skills and Experience

Minimum of 2 years of reception or front-desk experience.
Strong organizational and problem-solving skills with the ability to anticipate office needs.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Zoom.
Excellent verbal and written communication skills.
Ability to multitask, prioritize, and adapt in a fast-paced, team-oriented environment.
Professional demeanor and appearance.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.