Corporate Secretary

We are seeking a highly qualified Corporate Secretary combined with Executive Personal Assistant capabilities to support the Director in both corporate governance and executive-level administration. This role requires an individual with strong business acumen, a required MBA background, and extensive experience working with C-level executives.

The ideal candidate will manage board affairs, prepare corporate documentation, ensure compliance with regulatory requirements, handle confidential communication, and coordinate all executive-level activities including personal tasks. The role demands exceptional communication, advanced organizational skills, and the ability to operate independently in a fast-paced corporate environment.

KEY RESPONSIBILITIES

Corporate Secretary Functions

• Prepare and manage board meeting schedules, notices, agendas, and board packs.
• Record, draft, and maintain minutes of Board and Committee meetings.
• Maintain statutory registers, compliance records, resolutions, and corporate documentation.
• Ensure compliance with company policies, governance requirements, and regulatory filings.
• Prepare corporate reports, resolutions, power of attorney, and legal correspondence as required.
• Liaise with legal counsel, government entities, auditors, and regulatory bodies.
• Support the Director in governance updates, compliance calendars, and board-level communication.

Executive Support & Administration

• Manage and coordinate the Director’s calendar, appointments, meetings, and executive tasks.
• Draft, edit, and review high-level correspondence, executive briefs, reports, and presentations.
• Handle confidential information with absolute discretion and professionalism.
• Conduct research, prepare strategic reports, financial summaries, and corporate documentation.
• Assist with planning, monitoring, and execution of strategic projects and high-level initiatives.
• Provide personal support for private scheduling, travel, and day-to-day arrangements.

Travel & Event Coordination

• Manage international and domestic travel plans including visas, accommodations, and itineraries.
• Plan and coordinate board meetings, corporate events, and executive-level gatherings.
• Liaise with senior stakeholders, VIP delegates, suppliers, and service providers.

Office & Operations Management

• Oversee office operations to ensure smooth administrative and corporate workflow.
• Maintain organized filing systems for corporate documents, records, and confidential material.
• Assist in budget tracking, expense reporting, and office resource management.
• Support onboarding for administrative staff and coordinate internal communication.

Stakeholder Communication

• Act as the primary liaison between the Director, board members, internal departments, and external partners.
• Prepare meeting briefs, follow-ups, and executive summaries for stakeholder alignment.
• Ensure timely communication across departments and maintain structured workflows.

Continuous Improvement & Strategic Initiatives

• Drive governance improvements, document control systems, and executive processes.
• Contribute to corporate communications, leadership sessions, and strategic planning activities.
• Recommend and implement tools, systems, and workflows to enhance corporate and administrative efficiency.

QUALIFICATIONS

Education

• MBA in Business Administration, Management, or Corporate Governance (required).
• Bachelor’s degree in Business, Law, Psychology, Corporate Secretary or related field.
• Certification in corporate governance or secretarial practice is an advantage.

Experience

• Minimum 5+ years supporting C-level executives in multinational or corporate environments.
• Proven experience in corporate secretarial work, governance, compliance, or administrative management.
• Experience managing board-level communication, minutes, and corporate records.
• Strong background in executive support, project coordination, and office administration.

Technical Skills

• High proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Experience with board management systems, document control, and corporate governance tools.
• Familiarity with communication platforms such as Teams, Zoom, SharePoint.
• Strong understanding of business, finance, corporate compliance, and organizational processes.

Communication & Language Skills

• Excellent command of English (spoken and written).
• Strong business communication skills for senior-level internal and external interactions.
• Ability to draft professional corporate documents, minutes, and executive correspondence.

Core Competencies

• Highly organized, proactive, and detail oriented.
• Able to work independently and manage multiple priorities simultaneously.
• Strong analytical, decision-making, and problem-solving skills.
• High level of integrity, confidentiality, and professionalism.
• Strategic thinker with strong adaptability in corporate environments.
• Able to translate high-level instructions into clear, actionable tasks.
• Skilled in coordinating senior executives, board members, and corporate stakeholders.

Job Type: Full-time

Pay: QAR5,000.00 - QAR6,000.00 per month

Ability to commute/relocate:

• Doha: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have proven experience in corporate secretarial work, governance, compliance, or administrative management?
• Do you have experience with board management systems, document control, and corporate governance tools?
• Do you have experience and strong understanding of business, finance, corporate compliance, and organizational processes?
• Do you have experience and/or familiar with communication platforms such as Teams, Zoom, SharePoint?
• Do you have strong business communication skills for senior-level internal and external interactions?

Experience:

• supporting C-level executives in multinational or corporate : 5 years (Preferred)

Willingness to travel:

• 75% (Preferred)