Court Clerk II

Aurora, United States

JOB LOCATION

14999 E Alameda Pkwy Aurora, Colorado 80012-1563

City of Aurora, Colorado

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.

Why Work for Aurora?

Make a difference in the lives of real people every day
Diverse community
Competitive total compensation package
Well-Funded General Employees Retirement Plan
Light rail station minutes away
On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIES

Salary range $22.25 to $27.82/hour

The deadline to submit applications is Tuesday, October 21st, 2025. Please note that the City of Aurora will conduct ongoing screenings of applications on a first-come, first-served basis. As soon as a qualified pool of applicants is determined, this position may be closed without notice.

This is classified as a VHBE (Variable Hour Benefit Eligible) part-time position, where the selected candidate will work up to 40 hours per week. The selected candidate will be eligible to elect Medical, Dental, and Vision Benefits as well as accrue paid time off and receive 11 paid holidays.

The Court Clerk II performs independent, court specific, clerical/technical work in accordance with the procedures and policies of the courts including preparation, dissemination of legal documents, managing court files, heavy public contact with defendants, stakeholders, and the general public as it relates to judicial processes and procedures. The Court Clerk II performs customer service in person, or by telephone in accordance with rules of procedure, state statutes and city ordinances to support the operations of the Court Services division in the Municipal Court. This position reports to the Court Services’ Supervisors.

PRIMARY DUTIES & RESPONSIBILITIES

Provides excellent customer service and general information concerning the court to the public. May include interaction with Prosecution, Defendants, Witnesses, Jurors, and Defense Counsel
Maintains court record-keeping systems and data integrity that includes heavy data entry input, updating and filing of records and documents
Processes incoming juvenile and adult municipal and traffic filings, including new violations
Schedules upcoming court hearings in accordance with the court’s policies and procedures
Reviews and evaluates legal documents, forms, applications, and other information to determine accuracy, completeness, acceptability, or compliance to judicial rules, city ordinances, policies, and procedures
Provides heavy customer assistance including answering questions by phone and in person, directing inquiries to appropriate departments, and operates a variety of office equipment and personal computers
Explains and provides general information on judicial processes and procedures to court personnel, attorneys, law enforcement agencies, and the general public by phone and in person
Receives, processes, and deposits a heavy volume of fines, fees, and related court/filing payments
Balances daily cash drawer, prepares daily closeout for register and completes all required reports related to receipting of fines, costs and payments received
Confirms all judicial orders are entered including warrant cancellations and Personal Recognizance bonds. Fines, costs, restitution amounts are verified for accuracy
Files are closed in accordance with Case Management procedures and Judicial orders
Answers multi-line phone system; screens calls, answers questions, and refers callers to appropriate personnel as necessary
Written and oral communication with area agencies, the municipal judge, prosecuting attorney, court-appointed counsel, and various legal professionals
Written and oral communication with clients and the public
Utilizes document imaging for case files
May handle CJIS related information
Performs other related duties as assigned

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

MINIMUM QUALIFICATIONS & WORKING CONDITIONS

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Education:

High School Diploma or GED

Experience:

At least two (2) years of clerical and filing experience including dealing with the public and handling telephone calls
At least two (2) years of heavy cash handling experience
Court or law enforcement background preferred

Knowledge:

Proficiency in Microsoft Office products
Knowledge of business English and math
Modern office practices and procedures
Court proceedings
Court and legal terminology
Confidentiality requirements regarding court records documents

Skills:

Strong interpersonal and managerial skills
Skill in the use of windows-based programs
Strong customer service skills
Skill in checking information for accuracy and completeness and correcting errors

Abilities:

Establish and maintain effective working relationships with employees, all levels of management including executive staff, citizens, and elected officials
Handle sensitive situations with tact and diplomacy
Communicate effectively both orally and in writing
Creatively solve problems, negotiate and handle stressful situations in a positive manner
Ability to discern and apply differences between legal advice and explaining court processes

Licenses and Certifications Required:

Criminal Justice Information Systems (CJIS) certification required within six (6) months of hire
NCIC / CCIC Certification may be required

Essential Personnel:

When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.

Physical Demands:

Light physical work that involves moving no more than 20 pounds at a time with or without assistance
Frequent lifting, carrying, walking and standing
May require frequent pushing, pulling, bending and stooping
Clear vision to read and interpret reports and other written documents
Speech communication and hearing to maintain communication with employees and citizens
Hand/eye coordination for operation of computer keyboard, carts and moveable shelving

Work Environment:

Essential duties performed primarily in a professional office, public area setting
May require occasional work on weekends/holidays
Available to work 7:00 AM to 6:00 PM Monday-Friday, and Weekends as needed or work permits
Traditional In-office work schedule

Equipment Used:

Uses standard office equipment including personal computer and common office software such as email, internet, Word, Excel and menu driven databases
This position may require the incumbent to use personal equipment (e.g. vehicle, cell phone, etc.) in the course of their employment.

For Veterans preference: Please show all of your employment history, including military service and related documentation (DD214) on the application.

The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.

Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.

Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check.

Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others.

Employment references will be conducted on finalists for City of Aurora vacancies.

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