DIRECTOR PAYROLL

The Director of Payroll oversees all aspects of employee pay and reporting, ensuring accuracy, legal compliance, and operational efficiency

• Provide leadership, direction, and oversight for payroll operations, ensuring the accurate and timely processing of all Midland College payrolls, including semi-monthly, monthly, and off-cycle payrolls, in accordance with institutional policies and regulatory requirements
• Ensure the integrity and accuracy of payroll distributions and financial reporting associated with payroll operations
• Assists in developing, drafting, implementing, interpreting, and enforcing a wide range of personnel policies and procedures
• Assist in the review and approval of Personnel Action Forms PAFs
• Review and approve payroll-related journal entries, check requests, and purchase orders in accordance with internal control policies
• Ensure compliance with federal, state, and local payroll regulations and wage laws and oversee accurate production and distribution of W-2 Forms and year-end tax reporting
• Administer enterprise resource planning systems Paycom, audit payroll cycles, and ensure proper uploads to the general ledger
• Research, analyze, and resolve escalated payroll issues
• Collaborate closely with Human Resources, Accounting, and Budget offices to ensure alignment between personnel actions, payroll processing, and financial reporting
• Oversee the preparation of ad-hoc monthly, quarterly, and annual reports accurately and promptly by the stated deadline and reconcile associated general ledger accounts, collaborating with programming staff to create and/or modify payroll-related reports as needed
• Assist with preparation of salary schedules
• Oversee the compilation and submission of salary surveys, federal and state reporting, and Texas Public Information Act PIA requests
• Assist with the preparation of reports and tax forms
• Other duties as assigned

Required Qualifications

Bachelor’s degree in accounting, Human Resources, or Business with a minimum of three 3 years of related payroll experience, or five 5 years or greater of relevant experience

• Strong knowledge of accounting principles, payroll methods, and payroll tax regulations and compliance requirements
• Working knowledge of enterprise payroll/HRIS systems e.g. Paycom or comparable platforms
• Working knowledge of Texas retirement and benefit reporting requirements, including the Teacher Retirement System of Texas TRS

Preferred Qualifications

• Certified Payroll Professional CPP designation is highly preferred
• Reconciliation and reporting experience
• Experience with payroll budgeting, forecasting, and reconciliation within a public or higher education environment
• Experience leading enterprise HR/payroll system upgrades, implementations, or major process improvements
• Payroll management for an employer with at least 500 employees is preferred
• At least two years of supervisory experience

Skills and Abilities

• Proficiency in Microsoft Office Suite Word and Excel
• Strong analytical and problem-resolution skills
• Strong attention to detail and accuracy
• Strong leadership and team management skills
• Ability to maintain strict confidentiality
• Excellent organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work in an environment with frequent interruptions and a high volume of activity

Physical Demands

• Must be able to remain in a stationary position 50 percent of the time
• The person in this position needs to occasionally move to other locations on and off campus
• This position may require occasional travel for training, meetings, and events both in and out of town
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• The person in this position frequently communicates with others; must be able to exchange accurate information
• Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus
• Frequently moves equipment or paperwork weighing up to 20 pounds
• Office setting
• Duties indoors and some outdoors

Additional Information

• This position may require periodic evening and weekend hours, especially during peak periods August and September
• Travel may be required for training or conferences