District Court Clerk I (Part-time/Limited Benefits)

Job Description

Under close supervision, prepares and processes case documentation for misdemeanor and felony violations of the Michigan Criminal Code, general civil infractions, small claims and landlord/tenant cases, garnishments, and/or civil infractions and misdemeanor and felony violations of the Michigan Motor Vehicle Code. Performs case flow management functions in substantive and procedural compliance with the Michigan Court Rules. Processes and ensures proper case flow for traffic and civil matters before the Court as required by caseloads.

This is a part-time, limited benefit position working out of the 58th District Court building located at 85 W. 8th Street, Holland, MI 49424. Travel to other County locations as needed.

Working Hours: Schedule to be discussed upon hiring, however Tuesday hours from 8:00 a.m. - 5:00 p.m. is required.

Essential Job Functions

The essential functions of this position include, but are not limited to, any combination of the following:

• Assists customers on the phone and at the counter, explaining Court policy and procedures for misdemeanor and felony criminal matters, general civil infractions, small claims and landlord/tenant matters, garnishments, and civil infractions and misdemeanor and felony traffic violations, judgments, and Court orders.
• Enters and withdraws warrants in LEIN/TALON.
• Opens criminal cases for defendants already in custody, defendants receiving appearance tickets, and defendants for whom warrants have been issued.
• Prepares physical files for criminal arraignments and enters case data into case management system.
• Opens and processes a variety of civil matters including general civil, small claims and landlord/tenant cases and garnishments.
• Opens traffic cases for civil infractions and misdemeanor and felony violations of the Michigan Motor Vehicle Code.
• Receives documents submitted to the court for filing, reviews documents for substantive and procedural compliance with the Michigan Court Rules and notifies parties of errors and required corrections.
• Types probation orders, orders to pay fines, fees, costs and restitution and the payment due dates therefor; orders to release bonds to third-party payors; makes agreements to transfer bond money for the payment of fines, fees, costs, and restitution; orders of commitment to jail and other documents and forms required to close cases after pleas and sentencing.
• Closes cases, ensuring that record includes all actions; all dispositional information and orders; and all documentation of completion of jail time, community service, treatment, driver's education and victim impact classes, payment of fines, costs, restitution, and fees, and other orders of sentence.
• Prints register of actions for closed cases and distributes to appropriate parties.
• May perform other functions as necessary to ensure proper case flow and timely litigation of cases in the Court.
• Performs other related duties as assigned.

Required Education, Training and Experience

Additional Requirements and Information

• Excellent customer relation skills.
• Basic knowledge of Michigan Court Rules and Michigan Secretary of State Traffic Benchbook.
• Basic knowledge of court administrative procedures and practices.
• Basic knowledge of traffic, civil, and criminal court processes.
• Fast and accurate keyboarding skills.
• Accurate mathematical skills.
• Working knowledge of privacy requirements related to court records.
• Computer literacy and knowledge of word processing, spreadsheet, and database management applications.
• Knowledge of document imaging protocols and equipment operation.
• Knowledge of court recording protocols and requirements and the proper use of court recording equipment.
• LEIN user knowledge.
• Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, community and business representatives, plaintiffs, defendants, other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.

Job Description

Under close supervision, prepares and processes case documentation for misdemeanor and felony violations of the Michigan Criminal Code, general civil infractions, small claims and landlord/tenant cases, garnishments, and/or civil infractions and misdemeanor and felony violations of the Michigan Motor Vehicle Code. Performs case flow management functions in substantive and procedural compliance with the Michigan Court Rules. Processes and ensures proper case flow for traffic and civil matters before the Court as required by caseloads.

This is a part-time, limited benefit position working out of the 58th District Court building located at 85 W. 8th Street, Holland, MI 49424. Travel to other County locations as needed.

Working Hours: Schedule to be discussed upon hiring, however Tuesday hours from 8:00 a.m. - 5:00 p.m. is required.

Essential Job Functions

The essential functions of this position include, but are not limited to, any combination of the following:

• Assists customers on the phone and at the counter, explaining Court policy and procedures for misdemeanor and felony criminal matters, general civil infractions, small claims and landlord/tenant matters, garnishments, and civil infractions and misdemeanor and felony traffic violations, judgments, and Court orders.
• Enters and withdraws warrants in LEIN/TALON.
• Opens criminal cases for defendants already in custody, defendants receiving appearance tickets, and defendants for whom warrants have been issued.
• Prepares physical files for criminal arraignments and enters case data into case management system.
• Opens and processes a variety of civil matters including general civil, small claims and landlord/tenant cases and garnishments.
• Opens traffic cases for civil infractions and misdemeanor and felony violations of the Michigan Motor Vehicle Code.
• Receives documents submitted to the court for filing, reviews documents for substantive and procedural compliance with the Michigan Court Rules and notifies parties of errors and required corrections.
• Types probation orders, orders to pay fines, fees, costs and restitution and the payment due dates therefor; orders to release bonds to third-party payors; makes agreements to transfer bond money for the payment of fines, fees, costs, and restitution; orders of commitment to jail and other documents and forms required to close cases after pleas and sentencing.
• Closes cases, ensuring that record includes all actions; all dispositional information and orders; and all documentation of completion of jail time, community service, treatment, driver's education and victim impact classes, payment of fines, costs, restitution, and fees, and other orders of sentence.
• Prints register of actions for closed cases and distributes to appropriate parties.
• May perform other functions as necessary to ensure proper case flow and timely litigation of cases in the Court.
• Performs other related duties as assigned.

Required Education, Training and Experience

Additional Requirements and Information

• Excellent customer relation skills.
• Basic knowledge of Michigan Court Rules and Michigan Secretary of State Traffic Benchbook.
• Basic knowledge of court administrative procedures and practices.
• Basic knowledge of traffic, civil, and criminal court processes.
• Fast and accurate keyboarding skills.
• Accurate mathematical skills.
• Working knowledge of privacy requirements related to court records.
• Computer literacy and knowledge of word processing, spreadsheet, and database management applications.
• Knowledge of document imaging protocols and equipment operation.
• Knowledge of court recording protocols and requirements and the proper use of court recording equipment.
• LEIN user knowledge.
• Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, community and business representatives, plaintiffs, defendants, other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.

This position has limited benefits; only those required under law. Employees in this group do not receive benefits such as holiday pay, vacation, insurance (medical, dental, vision, life), bereavement, or any other benefit unless required by law.

The current Limited Benefit Group manual can be viewed here.

Click here to view the pay rates for Limited Benefit Group positions.