Document Controller

• Maintain and manage all MEP (Mechanical, Electrical & Plumbing) documents, drawings, and records in both electronic and hard copy formats.
• Establish and maintain a systematic filing system for all MEP documentation according to company and project requirements.
• Ensure all MEP-related documents are properly coded, indexed, and filed for easy retrieval.
• Track, update, and maintain document logs to ensure all documents are current and accessible.
• Receive, review, and distribute all MEP-related drawings, submittals, method statements, material approvals, and correspondence.
• Ensure documents are issued to the correct stakeholders (consultants, subcontractors, site team, etc.) in accordance with the distribution matrix.
• Manage transmittals for submission to clients, consultants, and other project parties.
• Ensure obsolete or superseded documents are promptly removed from circulation and archived properly.
• Coordinate with MEP engineers, project managers, consultants, and subcontractors to ensure timely submission and approval of documentation.
• Follow up on pending approvals and maintain updated status logs for submittals and drawings.
• Support the project team in document-related queries and provide up-to-date records when required.
• Ensure all MEP documents comply with project standards, company policies, and client requirements.
• Verify document formats, numbering, and revision control as per document control procedures.
• Participate in internal and external audits related to document control and ensure compliance with ISO or QA/QC standards.
• Prepare regular reports on document control activities (e.g., submittal status, pending approvals, drawing logs).
• Provide document control support during project handover, including compilation of O&M manuals and as-built documentation.
• Assist in the preparation and submission of final documentation and close-out records.
• Use document management systems (e.g., Aconex, Procore, SharePoint, EDMS) for uploading, tracking, and managing documentation.
• Ensure version control and proper archiving within the system.
• Train team members in proper document submission and retrieval processes if required.
• Maintain confidentiality of sensitive project information.
• Archive and store all project documents securely for future reference, as per company retention policies.

Job Types: Full-time, Permanent

Pay: AED3,500.00 - AED6,000.00 per month

Application Question(s):

• Are you available in UAE?
• Can you join immediately?
• Do you have relevant experience as Document Controller in MEP Industry?

Education:

• Bachelor's (Required)

Experience:

• Document Controller: 4 years (Required)