Document Controller / Secretary

WE’RE HIRING: DOCUMENT CONTROLLER / SECRETARY (Male Applicants Only)

Location: Umm Al Quwain, United Arab Emirates
Company: Prowess Alliances Contracting LLC

About Us

Prowess Alliances Contracting LLC is a leading company in the UAE, specializing in Steel Structures, Tents and Parking sheds for building construction projects. With advanced manufacturing facilities and a highly experienced technical team, we deliver innovative, high-quality metal works with a focus on precision, reliability, and customer satisfaction.

Position Overview

We are looking for a qualified and detail-oriented Document Controller / Secretary to join our team in Umm Al Quwain. The ideal candidate will be responsible for maintaining accurate documentation, coordinating with suppliers and project teams, and supporting daily operations across procurement and administration functions.

Key Responsibilities

• Handle and organize all company correspondence (emails, letters, documents, etc.)
• Prepare, file, and control project-related documentation in both hard and soft copies
• Manage vendor registration with government and private entities
• Coordinate material deliveries, site documentation, and project schedules
• Assist with material procurement and quotation management
• Contact suppliers for pricing, lead times, and technical details for quotations
• Prepare and maintain reports, logs, and registers as per company procedures
• Assist management with general administrative and clerical tasks
• Ensure proper communication between project sites, suppliers, and the main office
• Maintain confidentiality and uphold company standards in all communications

Qualifications & Skills

• Bachelor’s Degree or Diploma in Business Administration, Engineering, or a related field
• 2 years of experience in a similar role (preferably in construction or metal fabrication industry)
• Strong proficiency in MS Office (Word, Excel, Outlook) and document control systems
• Excellent organizational, time management, and communication skills
• Ability to multitask, prioritize, and meet tight deadlines
• Fluent in English (Arabic is an advantage)
• Male applicants only
• Willing to relocate and work in Umm Al Quwain

Why Join Us

• Join a reputable and expanding company in the UAE metal works sector
• Collaborative and professional working environment
• Exposure to major building and fabrication projects
• Opportunities for growth and skill development

Interested candidates are invited to send their updated CV with the subject line:
“Application for Document Controller / Secretary”
to admin@specialistsfbmw.com or SpecialistsHR@gmail.com

Job Type: Full-time

Pay: AED4,000.00 per month