Event Manager

We are seeking a reliable, detail-oriented Event Manager with strong production, exhibition/stall fabrication, and vendor management experience. The ideal person will be able to plan meticulously, manage costs, coordinate vendors pan-India, and ensure seamless execution of events & exhibitions from concept to tear-down.

Key Responsibilities

• Plan Meticulously
• Develop and maintain detailed event plans, timelines, checklists.
• Ensure all event details (venue, logistics, layouts, stall fabrication, production, etc.) are mapped and coordinated.
• Financial Planning and Budget Management
• Prepare event and exhibition cost estimates.
• Create and maintain budgets; allocate resources appropriately.
• Monitor expenses, track spend vs budget, implement cost-saving measures.
• Ensure the event stays on or under budget without compromising quality.
• Vendor Management
• Identify, evaluate, engage, and manage vendors (stall fabricators, decorators, AV & production, etc.) across India.
• Maintain a vendor database / network pan-India.
• Negotiate contracts and service level agreements to ensure value, quality and timely delivery.
• Coordinate vendor deliverables and ensure compliance with quality, schedule, and cost.
• Venue Construction & Exhibition / Stall Fabrication Knowledge
• Understand venue requirements, layout, safety, service access, and infrastructure for exhibitions and events.
• Oversee or liaise production and fabrication of stalls, exhibition flooring, structural elements as required.
• Ensure installation, setup and breakdown of venue / exhibition stands adhere to plan and safety norms.
• Stakeholder Communication
• Liaise with clients, internal teams (creative, operations, logistics, sales), vendors, and venue management.
• Clearly communicate expectations, timelines, deliverables, changes.
• Provide regular status updates to all stakeholders.
• Problem-Solving & On-Site Execution
• Anticipate issues (logistical, production, vendor-related) and prepare contingency plans.
• Be hands-on during event setup and execution to resolve issues quickly.
• Ensure smooth operations during the event—set up, production, crowd flow, safety, etc.
• Costing & Quotation
• Prepare cost estimates / quotes for events and exhibitions, including production, manpower, materials, logistics, etc.
• Advise clients on cost implications of different options (stalls, layout, finishes, vendor choices).
• Quality & Safety Compliance
• Ensure events & exhibition set-ups comply with safety, health and venue regulations.
• Ensure quality standards are met for fabrication, decor, production, audio-visual, etc.
• Post-Event Evaluation & Reporting
• Review event performance against objectives (cost, timeline, quality, client satisfaction).
• Prepare post-mortem reports, financial reconciliation, vendor feedback.
• Document best practices and lessons learned.

Key Skills & Qualifications

• Proven experience in event management / production / exhibition & stall fabrication.
• Strong financial acumen & budget management skills.
• Excellent vendor management capabilities; strong vendor network across India is a plus.
• Thorough knowledge of venue planning, construction, layout and event production.
• Excellent communication skills (verbal & written).
• Strong organisational skills; able to plan in detail, multitask, and manage deadlines.
• Ability to work under pressure and solve problems on the fly.
• Negotiation and contract management skills.
• Team player; ability to coordinate across multiple stakeholders.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹50,000.00 per month

Work Location: In person