Executive Admin Assistant

The ideal candidate will be responsible to provide effective and efficient executive administrative support in order to facilitate smooth operations of the department, within the set KPIs, agreed budgets, adopted policies and procedures. .

Responsibilities

• Schedule and organize travel requirements, including accommodation, visa arrangements, transportation, itineraries and venues.
• Provide administrative service (to assigned executive) including: drafting and dispatching emails, recording meeting minutes, as well as preparing and drafting internal and external correspondence.
• Maintain documentation, records and data in accordance with the set policies and procedures. Maintain appropriate standards of confidentiality and ensure that all documentation is securely stored.
• Courteously greets visitors, determine their needs, and direct them to the appropriate actions, person, office, and etc.
• Initiate and respond to telephone calls on behalf of the assigned function head, route calls and take messages, as required.
• Track and follow-up, with other team members and functions, collate and report on status updates and received inputs to the assigned function head

Qualifications

• A bachelor’s degree in business administration or equivalent is required