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Executive Admin - HR Ops

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Job Title: Executive Admin – HR Operations
Location: UAE (Dubai)
Reporting To: HR Officer & Office Manager

Mission
  • Provide clear, professional, and accurate advice and guidance to managers on a wide range of onboarding-related issues.
  • Deliver HR operations support to managers and staff that is responsive and timely.
  • Assist the Admin Manager in Dubai with day-to-day administrative activities.

Key Responsibilities
  • Ensure all new joiners in the Middle East are scheduled for mandatory inductions and maintain accurate tracking.
  • Provide first-level support to Line Managers on all matters related to mandatory training, including follow-up and data file updates.
  • Assist the Admin Manager in Dubai with daily administrative tasks and event organization.
  • Coordinate with internal stakeholders to confirm induction dates and ensure timely communication and invitations to participants.
  • Prepare reports as required by management.
  • Manage new joiner announcements across the region.

Key Qualifications & Skills
  • Bachelor’s degree in Human Resources, Business Administration, or a related field.
  • Ability to manage workflow in a fast-paced, lean environment with multiple and changing priorities.
  • Experience in handling ambiguity and providing quick solutions/recommendations.
  • Strong ability to maintain confidentiality regarding employee matters.
  • Excellent interpersonal skills: patient, helpful, and professional as the first point of contact for employee issues.
  • Ability to handle multiple projects and meet deadlines.
  • Detail-oriented with exceptional organizational skills; accuracy is essential.
Business Unit: Tractebel
Division: Tractebel Div2
Legal Entity: TRACTEBEL ENGINEERING S.A., DUBAI BRANCH
Professional Experience: Junior (experience < 3 years)
Education Level: Bachelor's Degree
Company Name: Tractebel

Why this matters to us

Our organisation is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We offer reasonable accommodations upon request for individuals with disabilities.

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