Executive Administrative Assistant

Premium Healthcare Pharmacy is seeking a highly organized and detail-oriented Executive Assistant to support our growing Retail and Compounding Pharmacy. This position plays a key role in supporting executive operations, assisting with bookkeeping functions, and ensuring efficient day-to-day administrative coordination.

The ideal candidate is professional, discreet, and capable of managing multiple priorities in a fast-paced healthcare environment.

Responsibilities

Executive Support

• Provide direct administrative support to the Pharmacist CEO
• Manage calendar scheduling, meetings, and executive correspondence
• Coordinate internal and external communications
• Prepare reports, documents, and presentations as needed
• Assist with operational projects and business initiatives

Bookkeeping & Financial Support

• Assist with bookkeeping tasks including invoice tracking and expense documentation
• Maintain financial records and assist with account reconciliation
• Support coordination with accounting and payroll departments
• Organize financial reports and documentation for review

Operational Support

• Assist with administrative coordination for retail and compounding pharmacy operations
• Maintain confidential files and business records
• Support compliance documentation and regulatory files
• Coordinate vendor communications and supply ordering

Qualifications

• Minimum 2–3 years of executive assistant or administrative experience
• Experience with bookkeeping or financial recordkeeping preferred
• Strong organizational and time management skills
• High level of professionalism and discretion with confidential information
• Proficiency in Microsoft Office, Excel, and general office software
• Ability to multitask and work independently

Experience working in healthcare, pharmacy, or medical environments is a plus.

What We Offer

• Competitive compensation
• Opportunity to work closely with executive leadership
• Professional and collaborative work environment
• Growth opportunities within an expanding pharmacy organization

If you are organized, proactive, and thrive in a high-level support role, we encourage you to apply.

Join our team and contribute to the success of a growing pharmacy organization!

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person