Executive Administrative Assistant

Pay: $37-45/hr

Schedule: 20hrs per week; 100% onsite- Burlington, MA office

***This is a 6-month contract opportunity!***

Work Your Magic with us!

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

We are seeking a proactive, highly organized Executive Assistant to provide high-level support. This is a strategic partnership role requiring a professional who can anticipate needs, manage complex shifting priorities, and serve as a "gatekeeper" in a fast-paced environment.

Key Responsibilities

• Complex Calendar Management: Own the executive’s schedule; prioritize meetings, resolve conflicts across time zones, and ensure "buffer time" for high-priority tasks.
• Communication Gatekeeping: Manage incoming emails and calls; draft correspondence on behalf of the executive with a high degree of discretion.
• Meeting Coordination: Prepare agendas, take minutes, and track action items for leadership meetings. Handle technical setup for hybrid/Zoom meetings.
• Travel & Expense: Coordinate end-to-end travel itineraries and manage monthly expense reporting/reimbursements.
• Project Support: Assist with special projects, such as market research, presentation deck creation (PowerPoint) and event planning.

Qualifications

• Experience: 3–5 years in an administrative support role, preferably supporting C-Suite or VP-level leaders.
• Tech Savvy: Advanced proficiency in Microsoft 365, SharePoint, Concur, etc.
• Discretion: Proven ability to handle confidential information with absolute integrity.
• Communication: Exceptional written and verbal skills; ability to interface with high-level stakeholders and clients.